Project Executive (Events)

Location: Vietnam – Remote
Working Hours: Monday to Friday, 8:00 AM – 5:00 PM
Employment Type: Full-Time
Scope of Work
As a Project Executive, you will support the planning and execution of corporate events and projects for clients in Singapore and across the region. You will work closely with clients, vendors, and internal team members to ensure projects are planned and delivered smoothly.
Your responsibilities include:
Support the planning, coordination and execution of corporate events and projects from initial briefing through to completion.
Communicate with clients to understand project requirements, timelines and expectations.
Coordinate with suppliers, vendors, freelancers and other external partners to obtain quotations, confirm arrangements and manage deliverables.
Assist with preparing event proposals, quotations, project schedules, run sheets, presentations and other project-related documents.
Track project timelines, budgets, deliverables and outstanding tasks to ensure everything stays on schedule.
Conduct research and source suitable venues, suppliers, activities, entertainment, equipment and other event requirements.
Support event logistics, including setup, event-day operations and teardown when required.
Coordinate with internal teams such as Creative, Marketing, Production and Operations to ensure smooth project execution.
Maintain clear and timely communication with clients, suppliers and internal team members.
Provide on-site support during events when required, including events in Singapore or other locations.
Perform other project-related tasks as required to support the successful delivery of events.
Requirements
Relevant experience in event management, project coordination, project management, or a related field.
Good command of written and spoken English.
Strong organisational and project coordination skills, with good attention to detail.
Able to manage multiple projects, deadlines and priorities simultaneously.
Proactive, responsible and comfortable working independently in a remote environment.
Able to work under pressure and adapt to changes in project requirements or timelines.
Comfortable communicating with clients, vendors and other stakeholders through email, Microsoft Teams, WhatsApp and other communication platforms.
Proficient in Microsoft Office / Google Workspace, particularly Word, Excel and PowerPoint.
A problem-solving mindset and willingness to take ownership of assigned projects and tasks.
Role Details & Important Considerations
Please take note of the following aspects of this position before applying:
Full-Time Remote Position: This is a full-time remote position based in Vietnam. Working hours are Monday to Friday, 8:00 AM to 5:00 PM.
Tax & Insurance: As the position is a remote role based in Vietnam and there is currently no local company entity in Vietnam, Vietnamese personal income tax, social insurance, health insurance and other statutory contributions are not covered by the company. Candidates are encouraged to take this into consideration when discussing their expected salary and overall compensation requirements.
Event Travel: While the position is primarily remote, the Project Executive may be required to travel to support events when necessary. This may include travel within Vietnam or to other countries, depending on project requirements.

Work arrangement
Yes