Accounts and Finance Manager

Job Description – Manager Finance & Accounts
Designation: Manager – Finance & Accounts
Department: Finance & Accounts
Reporting To: Head-F & A
Location: Hospital- Delhi (Shalimar Bagh)
Maharishi Ayurveda hospital
Experience: 4-5 years.
Qualification: B.Com /M.Com
1. Job Purpose
To manage and control the day-to-day Finance & Accounts operations of the hospital, ensuring accurate accounting, timely financial reporting, effective cash-flow management, statutory compliance, billing controls, bank reconciliation, internal controls, and adherence to financial policies and IFC requirements.
2. Key Responsibilities
A. Hospital Billing & Revenue Control
Monitor daily IPD, OPD, Pharmacy, Diagnostics, OT, Consultation and other hospital billing.
Ensure billing is complete, accurate and properly supported by relevant documents.
Review cancellations, discounts, refunds, credit notes and adjustments.
Monitor outstanding receivables and coordinate with concerned departments for timely recovery.
Ensure proper reconciliation between hospital billing software, collection records and bank receipts.
Identify revenue leakage and implement appropriate controls.
B. Daily Finance & Accounting Operations
Supervise day-to-day accounting activities and ensure transactions are recorded accurately and timely.
Review receipts, payments, journals, purchase entries and other accounting vouchers.
Ensure all vouchers are properly supported and approved as per the organization's delegation of authority/IFC.
Monitor cash and bank transactions.
Maintain proper accounting records and documentation.
C. Bank Reconciliation & Cash Management
Ensure daily bank reconciliation of all hospital bank accounts.
Reconcile hospital billing/collection data with bank statements.
Investigate and resolve unreconciled transactions and differences on a timely basis.
Monitor daily cash position and coordinate fund requirements.
Ensure proper control over cash collections and deposits.
D. Accounts Payable & Vendor Management
Review vendor invoices, purchase bills and supporting documents.
Ensure proper verification and approval before processing payments.
Monitor vendor outstanding balances and ageing.
Coordinate with Purchase/Stores/Administration for discrepancies in vendor invoices.
Ensure timely and accurate vendor payments as per approved terms.
E. Accounts Receivable
Monitor patient, corporate, TPA and other receivables.
Prepare and review ageing reports.
Follow up with concerned departments for collection of outstanding amounts.
Ensure timely reconciliation of patient/TPA/corporate accounts.
Highlight long-pending and disputed balances to management.
F. MIS & Management Reporting
Prepare daily/weekly/monthly financial MIS as required by management.
Prepare revenue, collection, expenditure and profitability reports.
Provide management with analysis of:
IPD/OPD revenue
Collection
Receivables
Expenses
Cash flow
Department-wise performance
Budget vs. actual
Highlight significant variances and provide explanations/action points.
I. Internal Control & IFC
Ensure compliance with the organization's Internal Financial Controls (IFC).
Review financial processes and identify control gaps.
Ensure segregation of duties and appropriate authorization levels.
Conduct periodic checks of billing, receipts, payments, bank reconciliation and accounting records.
Report irregularities, control weaknesses and suspected financial leakage to management.
Implement corrective and preventive actions.
J. Audit
Coordinate with internal, statutory and external auditors.
Provide required schedules, reconciliations and supporting documents.
Ensure audit observations are addressed within agreed timelines.
Maintain proper audit trails and documentation.
Follow up on pending audit observations.
K. Inventory & Pharmacy Finance Controls
Coordinate with Stores/Pharmacy for financial controls over inventory.
Review stock-related accounting and reconciliation.
Monitor stock adjustments, shortages, expiry and write-offs.
Ensure appropriate authorization for inventory adjustments.
Train staff on accounting procedures, hospital billing controls and financial policies.
Ensure timely completion of month-end and year-end closing activities.
.
4. Month-End Responsibilities
Complete monthly books of accounts within the defined timeline.
Ensure all income and expenses are properly accounted for.
Complete bank, vendor, patient, TPA and other reconciliations.
Review provisions, accruals, prepaid expenses and outstanding liabilities.
Prepare monthly MIS and financial analysis along with preparation of Financials.
Coordinate with auditors and management for month-end review.
Ensure zero/acceptable unexplained reconciliation differences.
Top of Form
Bottom of Form

Work arrangement
No