Procurement Assistant / Procurement Coordinator / Procurement Executive

Role DescriptionWe are seeking a analytical, organized, and commercially minded Procurement Assistant / Procurement Coordinator / Procurement Executive 🛍️⚡ to support our purchasing operations, streamline vendor workflows, and ensure cost-effective supply chain management! In this core entry-to-mid level role, you will report directly to the Procurement Manager, Purchasing Lead, or Supply Chain Director 📊 and collaborate closely with Finance, Accounts Payable, Logistics, Inventory Control, Legal, and External Suppliers 🤝. You will be responsible for administering purchase requests, evaluating supplier bids, monitoring delivery timelines 🚚, and maintaining complete procurement documentation. Responsibilities include processing purchase orders (POs) 📝, tracking vendor service level agreements (SLAs), verifying invoice accuracy against purchase orders and receiving notes, managing vendor registration databases, and conducting market research for goods and services. Success in this position requires sharp negotiation skills, proficiency in ERP purchasing modules and spreadsheets 📈, strict ethical compliance, and a proactive approach to optimizing vendor relationships! 🚀
Qualifications
🎓 Education: Bachelor's degree or Diploma in Supply Chain Management, Procurement, Business Administration, Logistics, or a related field. 💼 Procurement & Purchasing Operations: 1–2 years of practical experience supporting procurement cycles, purchasing workflows, vendor onboarding, or supply chain administration. 📝 Purchase Order & Request Processing: Hands-on experience converting purchase requisitions into official Purchase Orders (POs), verifying specifications, and confirming supplier order fulfillments. 🤝 Vendor Sourcing & Price Negotiation: Demonstrated capability sourcing suppliers, requesting comparative quotations (RFQs), negotiating commercial terms, and maintaining vendor databases. 🧾 Three-Way Matching & Invoice Verification: Practical experience reconciling Purchase Orders, Receiving Reports/Delivery Orders, and Vendor Invoices alongside Accounts Payable and Finance. 💻 ERP Purchasing & Procurement Software: Hands-on experience using Enterprise Resource Planning (ERP) systems and procurement tools (e.g., SAP MM, Oracle NetSuite, Odoo, ProcurePort, or Coupa) 🛠️. 📊 Spreadsheet Proficiency & Cost Analytics: Intermediate skills in Microsoft Excel / Google Sheets (VLOOKUP/XLOOKUP, Pivot Tables, SUMIFS, and data validation) 📈 to track purchasing expenditure, monitor vendor SLAs, and analyze cost savings. ⚖️ Corporate Governance & Anti-Bribery Compliance: Strict adherence to corporate procurement policies, ethical sourcing standards, anti-corruption rules, and personal data privacy regulations (e.g., PDPA/GDPR) 🔒. 🗣️ Communication & Vendor Relations: Strong written and verbal communication skills to manage vendor queries, negotiate timelines, and collaborate effectively with internal department leads. 🌟 Professional Attributes: Sharp attention to detail, exceptional organizational capabilities, strong commercial instincts, high integrity, and a proactive problem-solving mindset! ⚡

Work arrangement
Yes