Finance Operations Manager

Who We Are?
We help men save their marriages through results-oriented online coaching, often succeeding where
traditional counseling falls short. In under three years, we've achieved 10x growth and continue
delivering exceptional outcomes for our clients every day.
Follow us: YouTube and Instagram
What We're Looking For
We are looking for a highly organized and analytical Finance Operations Manager to own finance and operational administration across multiple entities.
This is a hands-on, execution focused role responsible for ensuring bookkeeping, billing, compliance deadlines, contractor administration, and corporate records run cleanly and predictably - with minimal founder involvement.
Reporting Line & Accountability
Reports directly to the Managing Director/ Chief Financial Officer
Works closely with external accountants, tax advisors, and service providers under MD/CFO oversight
Responsible for accurate and timely financial execution; the MD/CFO retains oversight of strategy, structuring, tax positioning, and financial governance
Escalates material risks, compliance concerns, or cash flow issues to the MD/CFO proactively
Provides regular structured reporting to the MD/CFO income statement ratios, cash, close status, compliance calendar, and operational finance matters
Key Responsibilities
Multi-Entity Finance & Bookkeeping
Own day-to-day bookkeeping across 8 entities (mixed monthly and annual cadence)
Manage month-end close in Xero, ensuring reconciled and audit-ready records
Maintain intercompany transactions and supporting documentation
Maintain clear visibility of cash positions across entities
Coordinate with external accountants for filings, statutory accounts, and reporting
Track international investments and support reporting across tax deadlines
Prepare structured monthly finance packs for CFO review
Billing, Payments & Contractor Operations
Manage billing, refunds, failed payments, disputes, and chargebacks
Oversee contractor administration and payments, including onboarding/offboarding document management, and invoice validation
Monitor recurring expenses, subscriptions, and company cards; support basic cost control and oversight
Compliance, Renewals & Administration
Maintain a master compliance calendar across all entities (renewals, filings, statutory deadlines)
Provide regular compliance status updates to MD/CFO
Coordinate administrative requirements for tax filings and renewals (document collection, timelines, confirmations)
Maintain organized, easy-to-find digital records and documentation
Ensure proactive management of renewals and obligations
Corporate/Statutory Records & Financial Controls
Maintain corporate records and support routine governance administration (e.g., preparing standard member/shareholder resolutions using templates; ensuring signing and proper storage)
Ensure corporate documentation is complete and audit-ready for CFO review
Own core financial controls and standards (reconciliations, clean audit trails, documentation quality, basic approval processes)
Escalate control weaknesses or governance gaps to CFO
Provide operational finance support as needed to ensure continuity of finance processes
Process Improvement
Document finance/admin workflows and implement practical process improvements
Reduce manual work through light automation and better systems
Build simple dashboards/reporting where helpful for visibility and predictability
Present improvement recommendations to CFO for approval where appropriate
What Success Looks Like (First 90 Days)
All entities reconciled and running on a clear monthly/annual cadence
Month-end close running smoothly and predictably
Billing, disputes/chargebacks, and contractor workflows under control
Renewals/filings calendar established and proactive (no urgent last-minute requests)
Corporate records organized and consistently maintained
Founder time spent on finance/admin significantly reduced
2-3 meaningful process improvements implemented
Requirements
CA qualified (newly qualified or experienced), with demonstrable hands-on experience in finance operations / bookkeeping
Strong Xero experience (multi-entity experience preferred)
Advanced Excel / Google Sheets
Highly organized, detail-driven, and calm under pressure
High integrity handling sensitive financial and corporate information
Comfortable working independently in a founder-led environment
Comfortable using AI tools for research and spreadsheet/data work, with strong validation habits
Experience with contractor-heavy environments, renewals/filings support, and corporate record-keeping is a plus
Benefits
Salary Range: $3500-$5000/month
Work from Anywhere: Enjoy the freedom of a fully remote position, giving you the flexibility to work from wherever you feel most productive
Ongoing Growth: Get access to free training, resources, and continuous learning opportunities to help you level up your professional skills

Work arrangement
Yes