R&D Admin

Purpose - Why does this role exist?
An R&D Administrator is responsible for ensuring the smooth day to day functioning of an R&D by managing administrative tasks, coordinating communication, and supporting R&D Labs.
Key Responsibilities
Administrative Support
Manage daily office operations and procedures
Handle correspondence (emails, letters, phone calls)
Maintain filing systems (digital and physical)
Schedule meetings, appointments, and travel arrangements
Office Management
Monitor office and lab supplies and place orders when needed
Ensure proper maintenance of office equipment
Coordinate with vendors, service providers, and housekeeping
Documentation & Records
Prepare reports, presentations, and documents
Maintain employee records and company databases
Ensure accurate data entry and documentation
Communication & Coordination
Act as a point of contact between departments and external stakeholders like IITB Research Park Office etc.
Assist in internal communication and coordination
Support HR or finance teams with basic administrative tasks
Financial & Administrative Tasks
Handle invoices, billing, and expense tracking (basic level)
Support budgeting or procurement activities if required
Compliance & Organization
Ensure adherence to company policies and procedures
Maintain confidentiality of sensitive information
Required Skills & Qualifications
B.Sc./B.E./B.Tech with Office Admin experience of minimum 5 years.
Competencies
Strong organizational and multitasking abilities
Excellent communication and interpersonal skills
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
Basic knowledge of office management systems and procedures
Attention to detail and problem-solving ability
Working relationships – Stakeholders
Internal: R&D teams, JSW corporate offices, JSW visitors, Procurement teams
External: IIT Bombay Research Park office, vendors, service providers.

Work arrangement
No