Administration Assistant

Company Description The Himalayan Institute of Life Long Learning is an educational organization dedicated to promoting continuous personal and professional development. Based in New Delhi, the institute focuses on providing accessible learning opportunities to individuals at different stages of their careers. It offers programs, workshops, and resources designed to enhance practical skills and holistic growth. The institute values integrity, inclusivity, and a learner-centered approach in all its initiatives. Team members are encouraged to contribute to an environment that supports lifelong learning and community impact.
Role Description The Administration Assistant will support day-to-day office operations and administrative processes for the Himalayan Institute of Life Long Learning. This full-time role is hybrid, with primary work based in New Delhi and some flexibility for work from home as needed. Key responsibilities include managing correspondence, handling phone calls and inquiries, scheduling meetings, maintaining records, and supporting executives with administrative tasks. The role also involves preparing documents, organizing files, coordinating logistics for events or training sessions, and ensuring smooth functioning of the office. The Administration Assistant will collaborate with team members, respond to learner queries, and maintain a professional and welcoming environment for all stakeholders.
Qualifications
Strong Administrative Assistance and Clerical Skills to manage daily office tasks, documentation, and record-keeping.
Professional Phone Etiquette and Communication skills to handle calls, emails, and in-person interactions with clarity and courtesy.
Executive Administrative Assistance capabilities to support senior staff with scheduling, meeting coordination, and follow-up actions.
Proficiency with office software (e.g., word processing, spreadsheets, email, calendars) and basic data entry.
Ability to prioritize tasks, manage time effectively, and work with attention to detail in a fast-paced environment.
Collaborative mindset with the ability to work independently and as part of a diverse team.
Prior experience in an administrative or office support role is preferred; experience in an educational or training setting is an advantage.
Minimum of a high school diploma; a degree or certification in administration, business, or a related field is beneficial.

Work arrangement
Hybrid