Workforce Administrator

Join Elysium Healthcare as a Workforce Administrator and play a key role in delivering efficient, confidential and compliant workforce and training administration. Supporting managers, you will ensure accurate HR data, coordinate core people processes and provide clear workforce oversight, helping to maintain consistent and effective HR practices across the service. In this busy and varied role, you will manage and maintain HR systems, employee records and recruitment trackers, ensuring all data is accurate, up to date and handled with the highest level of confidentiality. You will coordinate a range of HR processes including recruitment, onboarding, induction, probation, contractual changes, leavers and absence management, ensuring alignment with Elysium policies and standards. You will also support training coordination and compliance, booking sessions, monitoring completion of mandatory training and supporting staff and managers with training requirements. A key part of the role involves maintaining statutory compliance, including Righ
Main duties of the job
Join Elysium Healthcare as a Workforce Administrator and play a key role in delivering efficient, confidential and compliant workforce and training administration. Supporting managers, you will ensure accurate HR data, coordinate core people processes and provide clear workforce oversight, helping to maintain consistent and effective HR practices across the service. You will manage and maintain HR systems, employee records and recruitment trackers, ensuring all data is accurate, up to date and handled with the highest level of confidentiality. You will coordinate a range of HR processes including recruitment, onboarding, induction, probation, contractual changes, leavers and absence management, ensuring alignment with Elysium policies and standards. You will also support training coordination and compliance, booking sessions, monitoring completion of mandatory training and supporting staff and managers with training requirements. A key part of the role involves maintaining statutory compliance, including Right to Work checks, DBS renewals, professional registration verifications, and supporting the administration of Skilled Worker Visa processes. Working closely with the wider team, you will prepare workforce reports to provide clear insights into recruitment activity, compliance status and workforce trends, supporting informed decision-making.
About Us
Elysium Healthcare is a leading provider of mental health, neurological, learning disabilities, and autism services, with a network of over 80 services across England and Wales. They employ over 8,000 people and have a unique approach to the delivery of care. Elysium Healthcare is part of Ramsay Health Care, a global network that extends across 10 countries and employs over 86,000 people worldwide. They follow safer recruitment practices and are a Disability Confident employer committed to inclusive and accessible recruitment. Elysium Healthcare ensures that all staff understand their responsibility to promote and safeguard the welfare of service users. Their commitment to employee wellbeing and career development is reflected in their comprehensive benefits package, designed to support staff's personal growth and professional goals.
Details
Date posted
23 September 2026
Pay scheme
Other
Salary
£25,564.50 to £28,229 a year
Contract
Permanent
Working pattern
Full-time
Reference number
1554561535
Job locations
Elysium Healthcare
Borehamwood
WD6 1JN
United Kingdom
Job Description
Job responsibilities
Join Elysium Healthcare as a Workforce Administrator and play a key role in delivering efficient, confidential and compliant workforce and training administration.
Supporting managers, you will ensure accurate HR data, coordinate core people processes and provide clear workforce oversight, helping to maintain consistent and effective HR practices across the service.
In this busy and varied role, you will manage and maintain HR systems, employee records and recruitment trackers, ensuring all data is accurate, up to date and handled with the highest level of confidentiality. You will coordinate a range of HR processes including recruitment, onboarding, induction, probation, contractual changes, leavers and absence management, ensuring alignment with Elysium policies and standards.
You will also support training coordination and compliance, booking sessions, monitoring completion of mandatory training and supporting staff and managers with training requirements. A key part of the role involves maintaining statutory compliance, including Right to Work checks, DBS renewals, professional registration verifications (NMC, HCPC), and supporting the administration of Skilled Worker Visa processes.
Working closely with the wider team, you will prepare workforce reports to provide clear insights into recruitment activity, compliance status and workforce trends, supporting informed decision-making. You will also support governance and HR processes by attending and minuting confidential meetings, ensuring all documentation is accurate and securely maintained.
As a Workforce Administrator You Will Be:
Assurance of accurate workforce data — ensuring HR systems, records and compliance information remain complete, current and auditready to support safe staffing and organisational governance.
Delivery of consistent HR process outcomes — ensuring recruitment, onboarding, induction, probation, contractual changes and leaver processes are completed correctly, on time and in line with policy.
Statutory and regulatory compliance assurance — ensuring Right to Work, DBS, professional registrations and sponsorship documentation meet legal requirements, with risks identified and escalated promptly.
Training compliance oversight — ensuring mandatory training completion is monitored, recorded and reported to maintain a competent and compliant workforce.
Provision of reliable HR administrative support — ensuring registered managers receive accurate documentation, trackers and governance support to enable consistent policy application.
Workforce reporting for operational assurance — ensuring SMT and the Hospital Director have clear, timely and accurate workforce information to support planning and decisionmaking.
Governance and procedural integrity — ensuring formal HR processes are documented accurately, securely and in accordance with procedural requirements.
Effective supervision of the HR/Training Assistant — ensuring administrative tasks are delivered to a high standard through clear direction, oversight and development.
To Be Successful In This Role, You Will Have:
HR administration competence — Ability to deliver accurate, confidential and wellorganized HR and workforce administration, including maintaining employee records, trackers and compliance logs.
Understanding of statutory workforce requirements — Working knowledge of Right to Work checks, DBS processes, professional registration verification (NMC/HCPC) and the administrative elements of Skilled Worker Visa sponsorship.
Training coordination skills — Ability to coordinate training bookings, monitor mandatory training compliance and maintain accurate MEL records.
Minutetaking and governance documentation — Ability to produce accurate, concise and secure minutes for formal HR meetings (disciplinary, grievance, investigations, absence reviews)
HR or workforce administration — experience equivalent to at least two years providing HR or workforce administrative support, maintaining employee records, trackers and compliance documentation.
Coordinating recruitment processes — supporting advertising, applicant management, onboarding and induction administration.
Managing statutory workforce checks — completing or coordinating Right to Work checks, DBS processes, professional registration verification and/or sponsorship administration.
Experience producing accurate documentation — preparing letters, forms, reports and HR documentation with high levels of accuracy and attention to detail.
Coordinating training or compliance activity — booking training, monitoring completion and maintaining training records.
Minutetaking in formal meetings — producing accurate, concise and secure minutes for confidential or governancerelated meetings.
Where you will be working: Remote
What You’ll Get
At Elysium Healthcare, We Believe In Taking Care Of The People Who Care For Others, You’ll Enjoy a Comprehensive Benefits Package Designed To Support Your Wellbeing, Growth, And Future:
Annual base salary of £25,564.50 - £28,229.00 DOE
The equivalent of 33 days annual leave (including bank holidays) – plus your birthday off and the option to buy additional annual leave, in our annual selection window.
Career development and training to help you achieve your professional goals
Access to our Rewards & Benefits platform Ely-Vate; Your one-stop destination for everyday savings, exclusive benefits, and wellbeing hub!
Wellbeing support and activities to help you maintain a healthy work-life balance
Access to Blue Light Card, which provides a range of exclusive offers and discounts
Life Assurance, for added peace of mind
Stream – instant access to earned wages when you need it, plus access to save, directly from your wages, alongside financial wellbeing support.
24/7 GP service and second medical opinion, to ensure you are the best you can be

Work arrangement
Yes