Accounts Payable Executive / AP Accountant / AP Specialist

Role DescriptionWe are seeking a precise, systematic, and results-driven Accounts Payable Executive / AP Accountant / AP Specialist 💳⚡ to manage vendor disbursements, ensure strict financial accuracy, and maintain strong supplier relationships! In this core finance role, you will report directly to the Finance Manager, Lead Accountant, or Financial Controller 📊 and collaborate closely with Procurement, Purchasing, Warehouse/Logistics, Treasury, Internal Operations, and External Vendors 🤝. You will be responsible for overseeing end-to-end accounts payable workflows, executing rigorous three-way matching, auditing supplier invoices, and maintaining flawless AP ledgers 🏢. Responsibilities include auditing tax-compliant invoices and vendor claims 🧾, performing three-way matching against Purchase Orders (POs) and Goods Receipt Notes (GRNs) 📦, scheduling timely payment runs (EFT/wires/checks), reconciling vendor statement balances 🏦, managing payment hold resolutions, tracking accrued liabilities during month-end closing, and assisting with tax withholdings (SST/VAT/WHT) and audit reviews. Success in this position requires exceptional numerical accuracy, proficiency in enterprise ERP platforms and financial spreadsheets 📈, strict internal control and data privacy compliance 🔒, and strong vendor communication skills! 🚀
Qualifications
🎓 Education: Bachelor's degree or Diploma in Accounting, Finance, Business Administration, or equivalent professional qualification (e.g., LCCI, CAT, ACCA affiliate). 💼 Accounts Payable & Disbursement Operations: 1–3 years of progressive experience managing end-to-end accounts payable processing, vendor invoice auditing, and corporate disbursement workflows. 🧾 Three-Way Matching & Disbursement Auditing: Practical mastery in verifying supplier invoices against corresponding Purchase Orders (POs) and Goods Receipt Notes (GRNs) to resolve quantity/price discrepancies. 🏦 Vendor Statement Reconciliation: Proven experience reconciling external vendor ledger statements against internal AP sub-ledgers, identifying unrecorded liabilities, and clearing aging payables. 🗓️ Payment Run Execution & Cash Flow Coordination: Hands-on experience preparing bank payment batches, telegraphic transfers, electronic funds transfers (EFT), and coordinating payment schedules with Treasury/Finance leads. 💻 ERP Systems & AP Automation Tools: Hands-on experience operating accounting modules and AP software (e.g., SAP FI/CO, Oracle NetSuite, SQL Account, AutoCount, Xero, or QuickBooks) 🛠️. 📈 Spreadsheet Analytics & AP Reporting: Intermediate-to-advanced skills in Microsoft Excel / Google Sheets (VLOOKUP/XLOOKUP, Pivot Tables, SUMIFS, and aging analysis) 📊 to generate AP aging schedules and expense metrics. 🔒 Internal Controls & Statutory Tax Compliance: Sound working knowledge of statutory tax regulations (SST/GST/VAT, Withholding Tax), internal payment authorization matrices, and personal data protection regulations (e.g., PDPA/GDPR). 🗣️ Vendor Relations & Professional Communication: Strong written and verbal communication skills to correspond effectively with vendors, resolve payment queries diplomatically, and interface with internal department heads. 🌟 Professional Attributes: Sharp eye for numerical detail, strong analytical capability, high ethical integrity, time management, and a dedicated commitment to disbursement accuracy! ⚡

Work arrangement
Yes