Workshop & Operations Manager

1. Job Purpose
To independently manage and control the complete workshop operations, including manufacturing, fabrication, assembly, MS & plastic component production, inventory movement, manpower, job work and dispatch, with a strong focus on productivity, quality, cost control and timely delivery.
2. Key Responsibilities
A. Production & Workshop Management
* Plan and control daily, weekly and monthly production activities.
* Allocate manpower and machines according to production priorities.
* Ensure production targets are achieved within defined timelines.
* Monitor machine utilization and workshop productivity.
* Maintain proper production records and reports.
* Identify bottlenecks and take corrective actions.
B. Manufacturing / Fabrication / Assembly
* Supervise MS and plastic component manufacturing.
* Monitor fabrication activities and assembly work.
* Ensure drawings, specifications and required quality standards are followed.
* Coordinate between different production activities.
* Reduce material wastage, rework and production errors.
C. Job Work Management
* Coordinate all outside job-work activities.
* Issue proper material to job workers against approved requirements.
* Maintain material sent/received records.
* Track job-work quantity, quality, cost and delivery time.
* Ensure no material is lost, damaged or unaccounted for.
* Verify job-work bills before submitting them for approval.
D. Inventory & Material Control
* Control inward and outward movement of workshop materials.
* Maintain proper stock of raw materials, components, WIP and finished goods.
* Ensure every material movement is documented.
* Coordinate with Purchase and Stores departments.
* Conduct regular physical stock verification.
* Identify excess, shortage, slow-moving and damaged inventory.
E. Manpower Management
* Allocate work to workers according to skill and workload.
* Monitor attendance, discipline and productivity.
* Identify manpower requirements.
* Train and guide workers wherever required.
* Ensure proper utilization of manpower.
* Report performance issues to management.
F. Quality Control
* Ensure products are manufactured according to approved specifications.
* Establish inspection/checking points during production.
* Reduce rejection, rework and customer complaints.
* Identify root causes of recurring production problems.
* Maintain quality-related records.
G. Maintenance & Safety
* Ensure machines, tools and equipment are properly maintained.
* Prepare preventive maintenance schedules.
* Immediately report machine breakdowns and major maintenance requirements.
* Maintain workshop safety standards.
* Ensure workers use appropriate safety equipment and follow safety procedures.
H. ERP / MIS & Reporting
The manager must ensure that all workshop activities are properly recorded in the ERP system.
Daily reports should include:
* Production completed
* Pending production
* Material consumption
* WIP
* Job work status
* Dispatch status
* Manpower utilization
* Machine breakdown
* Rejection / rework
* Inventory shortage/excess
3. Daily Responsibilities
* Conduct morning workshop meeting.
* Review pending orders and production priorities.
* Allocate manpower.
* Check material availability.
* Review production progress during the day.
* Follow up on outside job work.
* Check quality and quantity.
* Review dispatch requirements.
* Submit end-of-day production report to management.
4. Weekly Responsibilities
* Prepare weekly production plan.
* Review production efficiency.
* Review job-work performance.
* Review inventory and material consumption.
* Review machine maintenance.
* Review manpower productivity.
* Identify major problems and submit corrective-action plan.
5. Candidate Profile
Education:
* Diploma / B.E. Mechanical preferred
* Production / Manufacturing background preferred
* ITI + strong practical experience can also be considered
Experience:
* 5–10 years in manufacturing / workshop / production operations
* Experience in fabrication, assembly, MS components or plastic components preferred
* Experience handling outside job work is highly desirable
* ERP knowledge is an advantage
6. Required Skills
Candidate should have strong knowledge of:
* Production planning
* Workshop management
* MS fabrication
* Manufacturing processes
* Assembly
* Plastic component manufacturing
* Inventory control
* Job-work management
* Quality control
* Manpower management
* Cost and wastage control
* ERP / Excel / MIS
* Basic drawing and measurement understanding
* Machine and tool management
7. Important Management Qualities
The person should be:
* Responsible and accountable
* Strong in team management
* Practical and technically sound
* Disciplined
* Good at problem-solving
* Able to control workers and job workers
* Strong in follow-up
* Data/report oriented
* Honest and transparent
* Capable of working independently without constant supervision
8. KPIs – Performance Measurement
The Workshop Manager will be measured on:
1. Production target achievement
2. On-time completion of orders
3. Reduction in rejection/rework
4. Material wastage percentage
5. Inventory accuracy
6. Job-work delivery performance
7. Manpower productivity
8. Machine utilization
9. Breakdown reduction
10. Cost control
11. ERP/reporting accuracy
12. Workplace discipline and safety
9. Authority & Accountability
The Workshop Manager will be responsible for:
Manpower → Material → Machine → Production → Job Work → Quality → Inventory → Dispatch → Reporting
Any shortage, wastage, delay, quality issue or unexplained inventory difference must be immediately reported to management with the reason and corrective action.
10. Preferred Structure
Director / Owner
↓
Workshop & Operations Manager
↓
Production / Fabrication / Assembly Supervisors
↓
Workers / Technicians
Coordination with:
Purchase | Sales | Accounts | Stores | External Job Workers

Work arrangement
No