IT Category Procurement - Infrastructure

Role Purpose
The IT Category Buyer will own end-to-end procurement, delivery, and commercial governance for IT hardware and physical IT infrastructure (active & passive) across campuses and offices. The role spans design coordination, requirement freezing, sourcing, delivery, commissioning, and handover, while ensuring strong data integrity, budget control, MIS reporting, and audit-ready documentation for the IT category.
This role acts as a single point of accountability across internal stakeholders and external vendors, OEMs, consultants, and architects.
Key Responsibilities
1. End-to-End IT Infrastructure Procurement & Delivery
Drive procurement and delivery for:
IT hardware (servers, storage, network devices, Wi-Fi, firewalls)
IT active infrastructure (switches, routers, wireless, AV / CCTV / PA IT components)
IT passive infrastructure (structured cabling, fibre, racks, containment)
Coordinate from design inputs & requirement freezing through procurement, installation, commissioning, and handover to business and IT teams.
Support both new deployments and refresh cycles.
2. Design, Requirement & Stakeholder Coordination
Work with internal IT, Facilities, Projects, Finance, and Business teams to define scope.
Coordinate with external consultants, architects, designers, OEMs, and system integrators.
Ensure scope is frozen with design-to-cost discipline and execution feasibility.
3. Commercial, Vendor & Contract Management
Lead RFQs/RFPs, techno-commercial evaluations, and negotiations.
Finalize contracts, rate cards, AMC structures, and licence renewals.
Manage OEM relationships, warranties, SLAs, spares, and back-to-back support.
Handle AMC renewals, licence renewals, and support contracts for the IT category.
4. Data, Records & Governance (Critical)
Own complete data and critical record keeping for the IT category, including:
BOQs, contracts, POs, amendments
Warranties, AMCs, licences, renewal trackers
OEM authorisations and compliance documents
Ensure documentation is audit-ready and centrally accessible.
5. Analytics, MIS & Reporting
Build and maintain category-level MIS, including:
Spend analysis (CAPEX / OPEX)
Budget vs actuals
Savings and cost-avoidance tracking
Vendor performance metrics
Provide periodic dashboards and management reports for leadership reviews.
6. Budget & Expense Ownership
Own IT category budgets in coordination with Finance and IT.
Track forecasts, commitments, accruals, and variances.
Ensure spend stays within approved budgets and flag risks early.
Support annual budgeting and multi-campus capex planning.
7. Delivery, Installation & Handover
Track delivery schedules, site readiness, and installation timelines.
Support testing, commissioning, and acceptance.
Ensure structured handover to IT and business with complete documentation.
Skills & Competencies
Technical / Functional
Strong understanding of IT infrastructure hardware and physical infrastructure (active & passive).
Comfort engaging in design and requirement discussions from a commercial and execution lens.
Experience in BOQ-based, project-driven procurement.
Commercial & Analytical
Strong negotiation and contract management capability.
High proficiency in data management, analytics, MIS, and reporting.
Budget planning and expense control exposure.
Behavioural
Ownership mindset with high attention to detail.
Ability to coordinate across multiple stakeholders and vendors.
Comfortable operating in highly governed and monitored campus environments.
Experience & Qualification
6–10 years in IT infrastructure procurement / category management / project procurement.
Experience with campus, office, or large infrastructure programs preferred.
Engineering / Technology / Management qualification preferred.

Work arrangement
No