Executive Assistant to the CEO

The CEO of a respected, founder-driven developer and builder in the South Bay needs a right hand. We are looking for a seasoned Executive Assistant who does far more than keep a schedule: someone who figures out how the CEO thinks, stays two steps ahead, and makes sure nothing falls through the cracks.
You will join a fast-moving, entrepreneurial team at its downtown San Jose headquarters. The work is varied, the pace is quick, and direction will not always come neatly packaged. If you like building order out of moving pieces and take pride in being the person leadership relies on, this is a seat worth talking about.
This is a full-time, in-office role in San Jose, CA.
How You Will Make an Impact
Run point on the CEO's schedule, meetings, travel, and inbox, deciding what needs attention now and what can wait
Think ahead: spot upcoming deadlines, open questions, and loose ends before the CEO has to ask
Pull together what the CEO needs going into each meeting, then own the follow-up until every item is closed
Act as a gracious, professional first point of contact for leadership, staff, clients, consultants, and partners
Keep sensitive business and personnel information fully confidential
Bring smart tools, including AI, into the office to save time and sharpen how work gets done
Jump in wherever the business needs you; nothing is too big or too small
Who Thrives Here
A career executive assistant with 10+ years of experience, including a meaningful track record supporting a CEO, President, owner, or similarly senior leader
Background in construction, real estate, development, architecture, property management, or a closely related field is a strong advantage
Highly organized and detail-driven, with dependable follow-through
Clear, confident communicator in writing and in person
Tech-savvy and curious about AI and productivity tools
Calm and effective when plans change quickly or the path forward is not fully defined
Low ego, hands-on, and comfortable wearing many hats
Able to work on-site every day in San Jose, CA
Requirements
10+ years of progressive executive assistant experience
Significant experience partnering directly with a CEO, President, business owner, or other top executive
Industry experience in construction, real estate, development, architecture, or property management strongly preferred
Expert-level calendar, meeting, travel, and correspondence management
Excellent judgment, discretion, and professionalism
Proficiency with Microsoft 365 and/or Google Workspace; hands-on use of AI tools a plus
Ability to work in-office full-time in San Jose, CA
Benefits
Base salary of $125,000 to $165,000, based on experience
Medical, dental, and vision coverage
Paid time off and company holidays
Close, day-to-day partnership with the CEO of a growing organization

Work arrangement
No