HR Operations Specialist – Rippling

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HR Operations Specialist – Rippling
Location: Remote – Latin America Work Arrangement: Fully Remote Industry: Human Resources / HR Operations Compensation: $2,000–$3,000 USD/month English Proficiency: Fluent written and spoken English Experience: 5+ years in HR Operations supporting U.S. employees Start Date: To Be Confirmed
About The Company
Our client is a U.S.-based business operating multiple locations and managing both full-time and part-time employees.
The company is looking to strengthen its HR operations by implementing and maintaining reliable systems for employee administration, payroll, benefits, time tracking, and HR policy management.
About The Role
We are seeking an experienced HR Operations Specialist with strong, hands-on expertise in Rippling to lead its setup and support ongoing HR administration for a U.S.-based, multi-location business.
This is a hands-on operational role that combines HR administration, HRIS implementation, payroll and benefits coordination, multi-state policy configuration, and employee support.
The ideal candidate has already implemented and managed Rippling, understands U.S. HR operations, and can independently coordinate with employees, managers, and other stakeholders to ensure accurate and efficient HR processes.
Why This Opportunity?
This position offers the opportunity to take ownership of HR operations, contribute directly to the implementation and optimization of Rippling, and support a growing, multi-location U.S. business.
You will play a central role in establishing efficient HR workflows, maintaining accurate employee information, and helping managers navigate everyday administrative challenges.
What You'll Do
Rippling Implementation & HRIS Management
Lead the setup and ongoing administration of Rippling
Configure new entities and locations, employee data imports, job codes, and onboarding processes
Support the setup and maintenance of payroll, benefits, and state employer/tax IDs
Maintain accurate employee records and update compensation and job levels as needed
Identify opportunities to improve HR workflows and system efficiency
HR Operations & Employee Administration
Manage onboarding and offboarding for full-time and part-time U.S. employees
Prepare offer letters and employment agreements
Maintain employee records and ensure information is accurate and up to date
Support employees and managers with HR-related administrative requests
Follow up independently to ensure outstanding tasks and requests are completed
Multi-State Policies & Compliance Administration
Set up and maintain HR policies across multiple U.S. states, including PTO, sick leave, overtime, and breaks
Configure policies and employee acknowledgments in Rippling
Support consistent implementation of company policies across locations
Coordinate updates to employee information and HR documentation
Time Tracking & Payroll Coordination
Implement and manage clock-in/clock-out and time-tracking processes in Rippling
Configure timecard approval workflows and follow up on missing timecards
Support the integration of time tracking with payroll
Train employees and managers on time-tracking procedures
Assist with payroll-related questions and administrative issues
General Operations Support
Assist with vendor and bill transfers
Respond to employees' HR and payroll questions
Help location managers resolve administrative issues
Coordinate with internal stakeholders to maintain efficient day-to-day operations
Qualifications
Required Qualifications
5+ years of HR Operations experience supporting U.S. employees
Strong hands-on experience implementing and managing Rippling
Experience configuring new entities, locations, employee records, payroll, benefits, job codes, and onboarding workflows in Rippling
Experience administering HR processes for both full-time and part-time U.S. employees
Experience preparing offer letters and employment agreements and maintaining employee records
Experience setting up multi-state HR policies, including PTO, sick leave, overtime, and breaks
Experience implementing and managing time tracking, timecard approvals, and payroll integration in Rippling
Ability to train managers and employees on HR processes and systems
Fluent written and spoken English
Excellent attention to detail, organization, and follow-through
High level of integrity, professionalism, and ability to manage responsibilities independently
Preferred Qualifications
Experience supporting multi-location U.S. businesses
Experience coordinating HR administration with location managers
Experience supporting vendor administration and other general operational processes
Experience improving or streamlining HR workflows
How Success Is Measured
Rippling is configured accurately and supports the company's entities, locations, employees, and HR processes
Employee records, payroll-related information, benefits, and job codes are properly maintained
Onboarding and offboarding are completed accurately and efficiently
Multi-state policies and employee acknowledgments are correctly configured
Time-tracking and timecard approval processes operate reliably
Employees and managers receive timely support with HR and payroll questions
Administrative tasks are completed independently, with consistent follow-through and attention to detail
Why Join Us?
Competitive compensation of $2,000–$3,000 USD/month
Fully remote opportunity from Latin America
Ownership of Rippling implementation and ongoing HR operations
Opportunity to work directly with a U.S.-based, multi-location business
A hands-on role with responsibility across HR systems, employee administration, payroll coordination, and operational improvement
Important Notes
This position requires actual hands-on Rippling implementation and administration experience, not simply familiarity with the platform as an employee.
Candidates must have experience supporting U.S. employees and be comfortable managing multi-state HR policies, payroll-related workflows, and time tracking.
Strong integrity, professional judgment, attention to detail, and independent execution are essential.
This is a remote/telecommute position.
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Work arrangement
Yes