APS Program Analyst

Overview
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Position Summary
The Humanitarian Assistance Support Contract (HASC) combines deep institutional expertise, technical leadership, and a strong commitment to U.S. missions. Through HASC, Team Credence provides operational and administrative support to the U.S. Department of State (DOS) to coordinate humanitarian assistance, disaster response, and foreign assistance efforts across multiple bureaus, maintaining a 24/7 response capability.
The Bureau of Global Health Security and Diplomacy (GHSD) administers a substantial portion of its discretionary grant and cooperative agreement portfolio through an Annual Program Statement (APS). The APS is a bureau-wide solicitation framework governing the full federal assistance lifecycle: development and publication of Addenda; receipt and Technical Eligibility Review (TER) of Statements of Interest (SOIs); merit review and selection; Consultative Program Design (CPD); issuance of directed Notices of Funding Opportunity (NOFOs); review of full applications; and award.
The APS is implemented through multiple concurrent Addenda and country- or program-specific award processes. Its scale and pace require disciplined central tracking, document control, deadline management, applicant correspondence, and records management. Under the FAPD-approved GHSD APS Standard Operating Procedure (SOP), the FA Hub Program Analyst provides the administrative and analytical infrastructure that allows the APS Manager, Merit Review Panels (MRPs), technical offices, posts, and Grants Officers (GOs) to execute each stage consistently, transparently, and in accordance with the Federal Assistance Directive (FAD), 2 CFR 200, and Department policy.
Credence is seeking experienced APS Program Analyst to maintain the authoritative operational record for the APS, coordinate recurring review and award-development workflows, and provide timely, accurate information across simultaneous APS processes.
The objectives of APS Program Analyst are :
Maintain a complete, accurate, and current bureau-wide record of all APS Addenda, SOIs, full applications, review stages, decisions, and awards
Coordinate schedules, documentation, and communications across multiple concurrent APS processes
Support consistent execution of TER, merit review, CPD, directed NOFO, full application review, and award transition activities
Ensure APS files and applicant correspondence are controlled, traceable, procurement-sensitive, and archived in accordance with Department requirements
Provide reliable analysis, status reporting, and process tools that enable the APS Manager and other authorized officials to identify delays, risks, and required actions
Application Closing Date: The closing date for applications is Wednesday, October 7, 2026.
Responsibilities include, but are not limited to the duties listed below:
The APS Program Analyst will operate under the direction of the FA Hub APS Manager and in coordination with MRP Chairs and members, GOs, Grants Officer Representatives (GORs), technical offices, posts, and other authorized stakeholders. Responsibilities include, but are not limited to, the following:
APS Planning, Scheduling, and Addenda Support
Maintain the APS Planning Tracker and integrated calendar for annual APS actions, quarterly Addenda, review milestones, CPD periods, directed NOFOs, full application deadlines, and anticipated awards
Track dependencies, decision points, clearances, and responsible parties; issue reminders and follow up on overdue or at-risk actions
Maintain current templates, checklists, standard correspondence, naming conventions, and folder structures approved for APS use
Support administrative coordination of Addenda development, clearance, publication, amendments, and Q&A cycles, including version control and compilation of comments.
Prepare routine status summaries, action lists, and process dashboards for the APS Manager and FA Hub leadership
Submission Intake and Technical Eligibility Review
Monitor designated submission channels and coordinate retrieval of submissions from Grants.gov, MyGrants, or other approved Department systems
Assign and maintain unique tracking numbers; log submission date, organization, Addendum or NOFO reference, file status, reviewer assignment, and disposition in the APS Master Tracker
Conduct completeness and administrative checks using approved TER tools and criteria, and compile TER results for APS Manager review and certification
Prepare TER summary sheets documenting totals received, pass/fail results, and standardized reasons for technical ineligibility
Draft acknowledgment receipts and applicant notifications using approved templates; route correspondence for APS Manager and GO review or clearance, as required
Maintain a complete, auditable record of original submissions, eligibility determinations, supporting documentation, and final correspondence
Merit Review and Selection Process Support
Establish and maintain procurement-sensitive workspaces for each MRP and confirm that required conflict-of-interest and non-disclosure documentation is complete before access is provided
Prepare review rosters, scoring workbooks, orientation materials, submission packages, and standardized Selection Memorandum templates
Track completion of individual reviews, consensus sessions, scoring documentation, written strengths and weaknesses, and Selection Memoranda
Maintain the APS Selection Log and reconcile panel decisions, leadership approvals, GO actions, and applicant notifications against the Master Tracker
Provide real-time administrative and analytical support during consensus meetings, including document management, decision tracking, and quality checks for completeness and internal consistency
Support controlled transmission of procurement-sensitive records only to authorized individuals
Consultative Program Design Support
Coordinate CPD schedules, participant lists, invitations, pre-reads, approved facilitation materials, deliverable trackers, and secure document repositories
Track completion and version history of CPD outputs, including workplans, budgets, risk matrices, timelines, security plans, pitch decks, and other required program design products
Maintain records of decisions, open issues, and action items and ensure that materials required for revised Selection Memoranda and directed NOFOs are complete and readily accessible
Support workshop logistics and documentation while maintaining neutrality and consistent treatment across participating applicants
Directed NOFO, Full Application, and Award Support
Track preparation, review, clearance, issuance, and amendment of directed NOFOs and ensure the administrative record links each NOFO to the applicable approved selection and CPD documentation
Log full applications, support TER and MRP document preparation, and track Award Recommendation Memoranda through required reviews and GO action
Prepare applicant correspondence and award-process notifications using approved language and routing protocols
Compile and archive final award documentation and support orderly handoff of complete records to the designated GOR and other authorized post-award officials
Update the APS Master Tracker with final award data, including recipient, award number, value, period of performance, program area, geography, and responsible office.
Data Quality, Records Management, and Continuous Improvement
Serve as the day-to-day custodian of the APS Master Tracker, Planning Tracker, Selection Log, and associated process records
Conduct routine data-quality checks and reconcile trackers against SharePoint, MyGrants, Grants.gov, selection records, and award documentation
Maintain standardized electronic files and ensure required records are uploaded, named, versioned, and archived within established timelines
Produce portfolio metrics and analyses, including submission volumes, eligibility outcomes, review status, processing time, applicant characteristics, award distribution, and recurring bottlenecks
Identify process gaps and recommend practical improvements to templates, trackers, workflows, and internal guidance for APS Manager approval
Support training, onboarding, and calibration activities by maintaining current job aids and process materials
Requirements
Bachelor’s degree in public administration, international affairs, public health, business administration, data management, or a related field, or equivalent relevant professional experience
At least five years of pro

Work arrangement
No