IT Project Manager – EU e-Invoicing Implementation

Job Description :
We are seeking an experienced IT Project Manager to lead and coordinate an e-invoicing implementation program across multiple European Union countries and multiple ERP environments.
The Project Manager will be responsible for planning, coordinating, monitoring, and governing project activities across business, functional, and technical teams. The role does not require hands-on solution design or technical implementation, but the candidate must possess sufficient technical understanding to effectively coordinate with solution architects, developers, ERP teams, infrastructure, cybersecurity, data, integration, testing, and production support teams. The ideal candidate will have a strong track record of managing complex, cross-functional IT projects, with excellent organization, communication, stakeholder management, risk management, and problem-solving capabilities.
Key Responsibilities:
Project Planning & Execution
Manage end-to-end project activities for the implementation of e-invoicing solutions across multiple EU countries and ERP platforms.
Develop and maintain detailed project plans, schedules, milestones, deliverables, dependencies, and resource requirements.
Track project progress against committed timelines and proactively address schedule deviations.
Monitor team capacity, competing priorities, dependencies, and resource constraints.
Work closely with functional managers to secure appropriate resources for project activities.
Ensure project deliverables are completed according to agreed scope, timelines, and quality expectations.
Project Governance & Documentation
Maintain comprehensive and accurate project documentation throughout the project lifecycle.
Develop and maintain:
RAID logs
Risk and issue trackers
Decision logs
Action trackers
Project schedules
Milestone trackers
Dependency trackers
Resource plans
Status reports
Steering Committee presentations and materials
Ensure actions, decisions, and project commitments are appropriately documented and followed through to closure.
Prepare assessments, executive summaries, presentations, and other project communications as required.
Technical Coordination
Coordinate activities across multiple technology teams, including:
ERP teams
Solution architects
Application development teams
Integration teams
Data teams
Infrastructure teams
Cybersecurity teams
Testing/QA teams
Production support teams
Understand technical dependencies sufficiently to identify risks, coordinate activities, and facilitate discussions between technical and business stakeholders.
Work closely with technical Project Managers and delivery leads to ensure alignment across interconnected workstreams.
Facilitate resolution of cross-system, integration, infrastructure, and implementation dependencies.
Stakeholder Management & Communication
Identify key project stakeholders and understand their expectations, priorities, and dependencies.
Establish strong working relationships with business, IT, vendors, and project leadership teams.
Facilitate project meetings, workshops, status reviews, and Steering Committee meetings.
Communicate project status, risks, issues, dependencies, and key decisions clearly to stakeholders.
Support stakeholders in making timely project decisions.
Manage stakeholder expectations and escalate critical issues when required.
Maintain clear and proactive communication across geographically distributed and cross-functional teams.
Risk & Issue Management
Proactively identify project risks, issues, assumptions, and dependencies.
Develop and monitor mitigation and contingency plans.
Track issues through resolution and ensure appropriate ownership.
Escalate critical risks, resource constraints, dependencies, or decisions to project leadership when required.
Anticipate potential project challenges and take preventive action wherever possible.
Problem Solving & Decision Support
Analyze project information, identify gaps, and evaluate potential solutions.
Support teams in resolving project delivery challenges and removing roadblocks.
Apply strong analytical and problem-solving skills to complex project situations.
Facilitate fact-based decision-making by presenting available options, dependencies, risks, and impacts.
Maintain a strong attention to detail while retaining visibility of overall project objectives.
Required Skills & Qualifications
8 to 10 years of proven experience managing complex IT projects.
5+ years of strong experience managing projects involving multiple cross-functional technology teams.
3 to 5 years of experience coordinating projects across multiple systems, applications, or ERP environments.
Strong project planning, organization, execution, and governance capabilities.
Demonstrated ability to manage project schedules, milestones, resources, dependencies, and competing priorities.
Strong knowledge of project governance methodologies and project-management best practices.
3 to 5 years of hands-on experience maintaining RAID logs, decision logs, action trackers, project schedules, status reports, and Steering Committee materials.
Excellent written and verbal communication skills.
Strong stakeholder-management and interpersonal skills.
Ability to communicate effectively with both technical and non-technical audiences.
Strong analytical, problem-solving, and decision-support capabilities.
High level of accuracy and attention to detail.
Ability to work effectively and proactively with different personalities and teams.
Ability to adapt to changing priorities, requirements, project conditions, and technologies.
Demonstrated ability to guide and support team members while working collaboratively across functions.
Strong time-management and prioritization skills.
Ability to manage multiple parallel activities while meeting project deadlines.
Technical & Tool Proficiency
The candidate should have strong working proficiency with:
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Project planning and tracking tools
Collaboration and document-management platforms
The candidate is not expected to design or implement the technical solution, but should have sufficient understanding of enterprise IT environments to effectively coordinate architects, developers, ERP teams, infrastructure, cybersecurity, data, integration, testing, and support teams.
Preferred Experience
Experience with e-invoicing, electronic invoicing, tax-compliance, or finance-transformation projects.
Experience managing projects involving multiple European countries.
Exposure to country-specific e-invoicing or regulatory-compliance implementations.
Experience working with multiple ERP environments such as SAP, Oracle, JD Edwards, Microsoft Dynamics, or similar enterprise platforms.
Experience managing ERP integrations and interfaces with external platforms or government systems.
Experience working in large global organizations with geographically distributed teams.
Experience managing third-party vendors and implementation partners.
Familiarity with Agile, Waterfall, or hybrid project-delivery methodologies.

Work arrangement
Yes