Business Administrator

Unfortunately we do not offer sponsorship for this role.
Full time, permanent.
Working hours: Monday - Friday, 9:00 - 17:00. 4 days per week based in Linlithgow and 1 day per week based in Livingston.
Purpose of the post
As Business Administrator, you will provide to all departments within both of our Laboratories, duties include:
Provide administrative support, to all areas of the business, with focus on operations, finance and purchasing.
Handle incoming communication and provide information to other finance departments within the organisation and suppliers.
Provide further information, such as copy invoices & statements, as required to facilitate payment.
Manage buildings and facilities related issues including H&S administration– both internal and external
Liaise with Eurofins Account Receivable team to accurately assign and record credit notes and payments.
Responsible for creating and managing blanket Pos for all services required for the buildings or the labs.
Responsible for arranging services i.e. printers, tenancy queries, and utilities as and when required to ensure business runs smoothly, using suppliers listed on Coupa and making payment. All service invoices utilities/rates/waste/ and any further ad hoc suppliers
Coordinate travel and events where required.
Utilise MS Office tools (Excel, Teams, Outlook, etc.) to communicate.
Use various software systems (internal Eurofins and MS Access) to track performance and provide additional information
Arrange PUID numbers and Access Cards for all new Eurofins employees.
Provide a high level of internal and external customer care.
Maintain and administer company records, systems, assets, contracts and business processes
Our ideal candidate will have experience in the following:
Understanding of finance, AR, AP
Experience in working in part of a team
Understanding of COUPA
Experience of work in an administrative role.
MS Office
Good organisation and time management
Good verbal and written communication skills
Ability to self-manage
Attention to detail
Flexible and supportive approach.
Experience in a finance related role (desirable, not essential)
Good Excel Skills, e-LIMS FGS and MS related software (desirable, not essential)
Hands on experience with Coupa (desirable, not essential)
Experience of work in lab testing company (desirable, not essential)

Employment type
Full-time

Work arrangement
No