Accounts Executive – Procurement Operations

Purpose of the role
Senior management needs accurate, current and actionable numbers to run the business. This role owns the records and reporting systems that produce them, and independently verifies that what the books say is physically there.
What you will own
Six sets of books, tied into a single reporting view:
1. Farmer accounts, covering input kit credit issued against paddy procurement delivered, across approximately 2,500 growers
2. The daily retail pesticide and fertilizer counter
3. Employee costs, including salary sheets, travel allowance and living expenses
4. Company farm accounts, covering cultivation, labour and sales
5. Construction and maintenance, covering material receipts and vendor payments
6. Daily, weekly and monthly MIS for senior management
Key responsibilities
Records and systems
• Maintain the chart of accounts and cost centre structure so that all six books reconcile to a single view
• Define and enforce data capture standards at source: what is recorded, in what format, and at what point in the process
• Ensure the two accounts assistants work to a defined process, with clear separation between entry, review and approval
• Own the monthly close calendar and deliver a clean close on schedule
MIS and reporting
• Produce the daily, weekly and monthly reporting pack for senior management
• Reconcile procurement and credit records against the field data system rather than against the accounts team's own ledger
• Surface exceptions and variances with root cause, not just numbers
• Respond to ad hoc analysis requests from senior management and corporate finance
Physical verification and control
• Full physical stock count monthly across retail inventory, input kits, procured stock and construction materials
• Weekly cycle counts on high value and fast moving items
• One hundred percent verification of incoming materials against purchase order, invoice and delivery challan
• Quarterly surprise counts
• Verify batch numbers and expiry dating on pesticide stock, and flag near expiry stock in time to move it
• Monthly variance report to senior management explaining every gap above the agreed threshold, with root cause and corrective action
Vendor and payment discipline
• Verify the paperwork trail on all vendor payments, matching purchase order to invoice to delivery challan to goods receipt note before release
• Technical verification of construction material quantity, grade and gauge is signed off separately by the site engineer. This role verifies the documentary trail and the match to payment.
Requirements
Essential
• B.Com or M.Com, with 8 to 12 years in accounts, of which at least three in a supervisory role
• Genuinely strong Excel: lookups, pivot tables, and building a reconciliation that another person can follow. This will be tested. Experience with other accounting softwares is a plus.
• Demonstrable experience producing management reporting, not only statutory books
• Experience of physical stock verification and goods receipt control
• Willing to be on site at Chandaus six days a week – with work hours depending on work. Balanced across off and on-season.
• Working Hindi and English

Work arrangement
No