Program Coordinator

Kelly Services is seeking a Program Coordinator
Location: Michigan area preferred
We are seeking a talented staffing Program Coordinator to work remotely from your home office.
Program Coordinator acts as a liaison between recruiters and client stakeholders during recruitment; assists with onboarding new employees; supports employees in matters of time approval, expense report processing, PTO tracking, and basic HR needs; and supports the FSP program as needed.
RESPONSIBLITIES
Recruitment Engagement
Submit new requisitions to trigger recruitment
Review job description parameters with recruiters and submit questions to client; share client feedback with recruiters
Coordinate candidate interviews with client and recruiters
Track client names/branches, respective openings (job title, date opened), and candidates submitted (names, dates)
Invoicing
Send ongoing invoice adjustments (i.e. expense report reimbursements) to Billing Department for employee pass-through expenses
Complete purchase order requests using established process and through matrix team
Follow established RACI for other areas related to invoice and payroll management
Create template invoices per customer requirements or in client systems as needed submitting invoices for payment when necessary
Review invoice changes and share feedback to shared services teams (PO, PTO, Hours worked etc)
Onboarding New Employees
Submit offer packet to candidate (Offer Letter, time & expense instructions, holiday schedule, etc.)
Collect offer letter & travel release form (as appropriate) and share Day 1 instructions with candidate
Submit salaried employee’s exempt request (as appropriate)
Coordinate onboarding and Screening processes
Supporting Current Employees
Act as first POC for basic HR support (payroll, PTO, etc.)
Review and approve time sheets
Approve and track PTO
Submit bonuses
If planned (e.g. 6mo, 1yr, per Offer Letter, etc.), track and submit without prompting
If requested, submit accordingly
Approve & submit expense reports to Payroll, and update respective clients’ monthly invoices
Submit employee termination paperwork
Send birthday emails
Other duties as assigned
Base pay range for this position is $60,000 – $65,000 per year.
Final annual compensation will be based on experience and may vary by geographic location.
Total compensation package including benefits as applicable to the position – understanding that each person has unique professional and personal needs focused on your total well-being. Explore our range of benefits at: Kelly Services | People Regular Staff
Kelly is an equal opportunity employer committed to employing a diverse, equitable and inclusive workforce, including, but not limited to, race, gender, individuals with disabilities, protected veterans, sexual orientation, and gender identity. Equal Employment Opportunity is The Law.
Skills Required:
Experience updating and managing trackers in Excel, creating Excel trackers required
Experience with invoices, general understanding of accounting i.e., credits and debits
Familiarity with payroll processes, individual state requirement regarding OT
Experience working with timesheets
Excellent math skills
Experience with Outlook
Sales Force experience preferred
Strong business writing skills including excellent spelling and grammar
Ability to problem solve and strong critical thinking skills
Superior attention to detail
Ability to work with multiple hiring managers and contractors
Must be a team player
Must be able to multitask and prioritize duties to ensure most urgent tasks are addressed first and able to adjust those priorities as needed as new work comes in
Ability to juggle multiple systems i.e., Bullhorn, SF, KSN, Workday daily
Previous experience supporting Medical Device or Pharma contingent staffing programs is a plus but not required
Staffing Industry experience preferred
What’s in it for you?
Kelly takes pride in supporting the whole person, their family and their future. We understand that in order to thrive, we have to build lasting relationships and provide our employees with endless possibilities for growth. At the end of the day, we know that work is more than making a living – it’s about making a life.
Additional Benefits:
Paid Time Off
Holidays
Sick / Mental Health / Well-Being
Floating Holidays / Personal Significance
Volunteer Day
Healthcare – including Medical, Dental and Vision
401(k) Match
Vacation Purchase Program
Tuition Reimbursement
Health Savings Account / Flexible Spending Accounts
Company Provided Life and Disability Insurance
Paid Parental Leave
Adoption Assistance
About Kelly Services®
Kelly connects talented people to companies in need of their skills in areas including Science, Engineering, Education, Office, Contact Center, Light Industrial, and more. We’re always thinking about what’s next in the evolving world of work, and we help people ditch the script on old ways of thinking and embrace the value of all workstyles in the workplace. We directly employ nearly 500,000 people around the world, and we connect thousands more with work through our global network of talent suppliers and partners in our outsourcing and consulting practice.
Kelly Services is an equal opportunity employer committed to employing a diverse, equitable and inclusive workforce, including, but not limited to, race, gender, individuals with disabilities, protected veterans, sexual orientation and gender identity. Equal Employment Opportunity is The Law.
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Work arrangement
Yes