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Job Title: Full-Time Personal Assistant needed in Fremont, CA (94539) LOCAL CANDIDATES ONLY
Location: Fremont, CA 94539
Schedule: 9 am - 5:30 pm with a 30-minute lunch break, will be the typical workday hours.
Candidates should expect to work some evenings and weekends for events (roughly once a month give or take with advanced notice). No expected travel.
Position Overview: We are seeking a bright, motivated, and tech-savvy candidate to support our client as a full-time Personal Assistant (PA). This role will work directly under the House Manager, providing comprehensive support across personal, household, and administrative needs. The ideal candidate is detail-oriented, proactive, and eager to grow in a dynamic environment.
Key Responsibilities:
Administrative Support
Sort, organize, and manage mail and digital correspondence
Scan, file, and maintain important documents
Manage personal and household calendars
Track orders, returns, and receipts
Handle various errands as needed
Household budgets and light bookkeeping
Household Management
Procure household and office supplies
Schedule and oversee vendors and service providers
Coordinate car maintenance and care
Support organizational and home improvement projects
Staff & Vendor Management
Manage schedules and communication with housekeepers, chef, gardeners, arborist, pest control, pool staff, and others as needed
Ensure smooth coordination across all vendors and staff
Travel Coordination
Arrange domestic and international travel
Work directly with the travel agent (Kanu’s company) to manage bookings, logistics, and itineraries
Prepare travel documentation and ensure smooth execution
Database & Gifting Management
Maintain spreadsheets, email lists, and household databases
Support personal and professional gifting, including idea generation, ordering, and tracking
Event & Party Planning
Create and send invitations, track RSVPs
Oversee vendors, order supplies, and coordinate decor/food
Be present on event day to manage logistics and ensure smooth execution
Innovation & AI Utilization
Leverage AI tools to improve efficiency and enhance task execution
Continuously explore new technologies to improve workflows
Desired Attributes
Passionate about supporting others and excelling as a PA
Growth mindset and eagerness to learn new skills
Exceptional attention to detail and organizational skills
Highly tech-savvy with an AI-first mindset
Professional, discreet, and trustworthy
Qualifications
5+ years of experience in a similar role
Bachelor’s degree
Ability to provide professional references and pass a background check
Reliable car, clean driving record, valid driver’s license
Compensation: $90k-150k per year DOE with a $5K performance bonus. $300-600/month stipend for benefits DOE. 3 weeks PTO/sick time (combined) to begin.
Work arrangement
Yes
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