Payroll Tax Specialist- North America and Canada

Job Description Summary
About the Role
We are seeking a detail-oriented Payroll Tax Specialist to serve as a subject matter expert on employment tax compliance for the US and Canada. In this role, you'll resolve tax notices, manage registrations and exceptions, process tax adjustments (including W2c and T4 amendments), and handle high-volume employee inquiries — all while ensuring compliance with federal, state, provincial, and local regulations.
If you love numbers, reconciliation, and have a passion for payroll and tax, this role offers a great opportunity to make an impact.
Job Description
Key Responsibilities
Research, investigate, and resolve US and Canada federal, state/provincial, and local payroll tax notices
Track issues through to resolution and maintain documentation to support audits
Process payroll tax adjustments, W2c corrections, and T4 amendments accurately and on time
Ensure accurate tax treatment for employees across multiple states/provinces
Manage new tax jurisdiction and entity registrations in Smart Compliance
Resolve system exceptions and validate tax setups to ensure accurate processing
Support quarter-end and year-end payroll tax activities, including W-2/T4 preparation, reconciliations, filings, and validation
Manage and resolve high-volume employee tax/payroll inquiries, delivering excellent customer service
Support employment tax audits, including documentation and timely responses
Identify and recommend process improvements to reduce risk and increase efficiency
Maintain flexibility to support peak periods (quarter-end, year-end) and special projects
Required Qualifications
3-5 years of hands-on experience in employment/payroll tax for both the USA and Canada
Well-versed in Workday and ADP Smart Compliance, including managing tax registrations and resolving exceptions
Hands-on experience with quarter-end and year-end payroll tax processes, including filings, reconciliations, and reporting
Experience processing payroll tax adjustments, W2c corrections, and T4 amendments
Proven ability to manage high-volume employee ticket/inquiry resolution with strong customer service orientation
Fluent English — strong written and verbal communication skills
Strong analytical and problem-solving skills; ability to organize and interpret payroll/tax data
Assist with workers compensation, audits, liaising with CRA and MRQ as well as experience running year end.
Desired Characteristics
Familiarity with Executive Compensation Payroll and Tax Reporting
Self-starter who can manage multiple priorities with minimal supervision
Comfortable navigating ambiguity and shifting regulatory requirements
Proficient in Microsoft Outlook, Excel, Word, and PowerPoint
Team player who contributes to a positive, collaborative work environment
Education/Certification: Accounting background preferred; FPC or PCP certification desirable
For candidates applying to a Canadian-based position, the pay range for this position is between $72,200.00 and $120,400.00 CAD. The specific pay offered may be influenced by a variety of factors, including the candidate’s experience, education, and skill set.
Bonus eligibility: 5% annual bonus potential
This posting is for an existing vacancy.
Additional Information
Relocation Assistance Provided: No
This is a remote position

Work arrangement
Yes