Associate – Onboarding & Compliance

Associate – Onboarding & Compliance | Little Falls, NJ
Salary: $48,000–$52,000 annually
Schedule: Full-time, exempt | Monday–Friday | Daytime office hours, approximately 8:30 a.m.–5:00 p.m.
Benefits: Weekly pay, PTO, comprehensive benefits, and 401(k) match
BAYADA HOME HEALTH CARE is seeking an Associate focused on onboarding and compliance for our Passaic County Pediatrics (PCP) office in Little Falls, NJ. In this office-based role, you will help ensure newly hired and current field employees have the credentials, clearances, training, documentation, and support needed to provide safe, reliable pediatric care.
Our PCP team provides compassionate pediatric home care and supports clients in community and school-based settings. This Associate-level role is intentionally developmental and offers the opportunity to build expertise in employee onboarding, compliance coordination, file management, and office operations while preparing for future growth within BAYADA.
If you are highly organized, detail-oriented, dependable, and energized by helping people succeed, this could be the next step in your career. This Associate position is ideal for someone who enjoys managing deadlines, following up on important details, working with confidential information, and creating a smooth onboarding experience for field employees and office teams.
What you’ll do
Coordinate onboarding activities for newly hired pediatric field employees from offer acceptance through readiness to provide care
Track required credentials, clearances, background checks, health documentation, licenses, certifications, references, and other compliance items
Maintain accurate and complete employee files in accordance with BAYADA policies, applicable regulations, and office standards
Follow up with candidates, employees, clinical leaders, recruiting partners, and office leadership to obtain missing or expiring documentation
Coordinate orientation, onboarding appointments, required trainings, and competency-related activities
Help confirm that employees have completed all required onboarding steps before beginning client care
Monitor credential and document expiration dates and support timely renewals and recredentialing
Prepare reports, checklists, and status updates to communicate onboarding progress and outstanding compliance needs
Enter and update employee information accurately in BAYADA systems, electronic records, and tracking tools
Partner with clinical leaders to coordinate skills validation, training completion, and readiness for pediatric assignments
Support new employees with questions about onboarding requirements, systems, training, and next steps
Help coordinate equipment, computer access, work phones, badges, and other onboarding resources as needed
Assist with audits, file reviews, quality improvement activities, and compliance follow-up
Protect confidential employee and client information and follow appropriate privacy and security practices
Welcome new employees and help create a positive, organized, and responsive onboarding experience
Provide general office support and assist with referrals, scheduling, staffing, records, and service coordination as needed
Participate in training and development activities designed to prepare you for future leadership opportunities
Model The BAYADA Way in all interactions, demonstrating compassion, excellence, and reliability
What you bring
Required
High school diploma or equivalent
Strong organization, attention to detail, follow-through, and time-management skills
Ability to manage multiple onboarding files, deadlines, and competing priorities
Strong written and verbal communication skills
Proficiency with computers and the ability to learn electronic records, tracking, scheduling, email, and reporting systems
Ability to handle confidential information with discretion and professionalism
Comfort working in a fast-paced office environment with frequent changes and time-sensitive requirements
Commitment to accurate documentation, compliance, and a positive employee experience
Preferred
At least 1 year of experience in onboarding, credentialing, compliance, healthcare, home care, human resources, or office-based administration
Experience tracking background checks, licenses, certifications, clearances, health documentation, or employee files
Experience coordinating orientation, training, new-hire paperwork, or employee readiness activities
Experience supporting pediatric clients, families, schools, or community-based services
Familiarity with electronic medical records, HRIS platforms, credentialing systems, or compliance tracking tools
Knowledge of the local community and service area
Why join BAYADA
Support a mission-driven pediatric team focused on helping children receive dependable care at home and in the community
Join a supportive, values-based nonprofit organization
Play an essential role in preparing field employees to provide safe, compliant, and compassionate care
Build meaningful relationships with new hires, pediatric nurses, caregivers, clinical leaders, and office teams
Develop skills in onboarding, compliance, credentialing, documentation, and office operations
Access ongoing training, mentorship, and career growth opportunities
Enjoy weekly pay, paid time off, and a comprehensive benefits package
Grow your career within a respected organization that values internal development
Make a meaningful difference for children and families by helping ensure the right employees are ready to provide care
Bring your organization, reliability, and customer-service strengths to a team that values excellence and accountability
Benefits
BAYADA offers a comprehensive Total Rewards program designed to support employees with health plan options, flexibility, and long-term financial security. Learn more at https://www.bayada.com/benefits.
Benefits may include:
Medical, dental, and vision coverage
Paid holidays, vacation, and sick time
401(k) with company match
Employer-paid life insurance
Employee Assistance Program
Tuition reimbursement
Direct deposit
Apply
If you are ready to bring your organization, attention to detail, and employee-support skills to a role where you can strengthen onboarding and compliance for pediatric field employees, we’d love to connect with you. This Associate opportunity offers the chance to grow your career, support safe and reliable care, and make a meaningful difference every day.
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As an accredited, regulated, certified, and licensed home health care provider, BAYADA complies with all state/local mandates.
BAYADA is celebrating 50 years of compassion, excellence, and reliability. Learn more about our 50th anniversary celebration and how you can join in here.
BAYADA Home Health Care, Inc., and its associated entities and joint venture partners, are Equal Opportunity Employers. All employment decisions are made on a non-discriminatory basis without regard to sex, race, color, age, disability, pregnancy or maternity, sexual orientation, gender identity, citizenship status, military status, or any other similarly protected status in accordance with federal, state and local laws. Hence, we strongly encourage applications from people with these identities or who are members of other marginalized communities.