Payroll Specialist

About Us:
Comfrt is one of the fastest-growing direct-to-consumer brands, dedicated to blending mental wellness, inclusivity, and elevated comfort into every piece we create. Our mission goes beyond clothing — we strive to build a community where everyone feels supported and seen.
About the Job:
Comfrt is looking for a detail-oriented and experienced Payroll Specialist to join our People & Culture team. In this role, you will be responsible for the accurate and timely processing of multi-state payroll, managing state tax registrations, and ensuring company-wide payroll compliance. This is a critical role that directly impacts the employee experience and the company's regulatory standing.
Responsibilities:
Payroll Processing
Process full-cycle, multi-state payroll on a bi-weekly basis for all employees (hourly, salaried, and exempt/non-exempt)
Review and reconcile timekeeping data, ensuring accuracy prior to payroll runs
Administer payroll changes including new hires, terminations, compensation adjustments, bonuses, and deductions
Process off-cycle payroll runs as needed for corrections, terminations, or special payments
Audit payroll data for discrepancies and resolve issues in a timely manner
Partner with Director of People & Culture and Finance to ensure payroll data integrity across systems
State Registrations
Set up and manage employer tax accounts and registrations in new states as the company expands its workforce
Coordinate with state and local agencies to obtain employer ID numbers (EINs), withholding accounts, and unemployment insurance (SUI/SIT) accounts
Maintain accurate records of all state and local payroll tax registrations
Monitor nexus and remote employee locations to proactively identify new registration requirements
Ensure accuracy of all tax filings
Compliance & Reporting
Ensure payroll processes comply with federal, state, and local wage and hour laws, including FLSA, FMLA, ACA, and applicable state regulations
Ensure quarterly and annual payroll tax returns (941, 940, W-2s, W-3s) and state equivalents are accurately processed
Stay current on legislative changes affecting payroll, including minimum wage updates, tax law changes, and new leave requirements
Support internal and external audits by preparing payroll documentation and reconciliations
Manage year-end payroll processes including W-2 distribution and tax reconciliations
Maintain and update Standard Operating Procedures (SOPs) for all payroll processes
Qualifications:
5+ years of hands-on payroll processing experience, preferably in a multi-state environment
Proven experience setting up state payroll tax accounts and registrations across multiple jurisdictions
Strong knowledge of federal and state payroll tax laws, wage and hour regulations, and compliance requirements
Proficiency with payroll software (e.g., Gusto, ADP, Rippling, Paylocity, or similar)
High proficiency in Google Sheets/Excel for payroll reconciliation and reporting
Exceptional attention to detail and a high degree of accuracy with confidential data
Strong organizational skills and the ability to manage multiple deadlines simultaneously
Experience working in a high-growth or startup environment preferred
Why Join Comfrt?
Be part of a purpose-driven company that's shaping the future of comfort and mental wellness.
Work in a supportive, creative environment where your ideas and growth are valued.
Enjoy Comfrt benefits such as generous paid time off, company-covered health insurance, 5% 401k match, and discounts on all Comfrt products!
Join a passionate team making an impact on exciting projects, all while enjoying the flexibility and collaborative support of a fully remote environment.
Comfort is an equal opportunity employer. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills.

Work arrangement
Yes