Accounts Payable Coordinator

Founded in 1998, KCE Logistics is a leading provider of international logistics, freight forwarding, and warehousing solutions. Recognized as one of the USA’s fastest-growing companies in Inc-5000 magazine in 2023, we are driven by innovation, efficiency, and customer obsession. Our 65,000 square feet facility, cutting-edge technology and data-driven solutions allow us to deliver customized logistics services across air, ocean, and ground freight. Our strategic global network ensures optimal logistics modalities for businesses across North and South America, Europe, Asia, and in the U.S.
At KCE, we pride ourselves on fostering a dynamic and supportive teamwork environment. With over 25 years of industry expertise and a growing team of 65+ professionals, we offer exciting career opportunities for individuals who thrive on innovation, teamwork, and growth.
The Opportunity
The Accounts Payable Coordinator is responsible for supporting all aspects of the company’s accounts payable operations with accuracy, timeliness, and attention to detail. This role ensures that vendor invoices are properly reviewed, processed, and paid in accordance with company policies and deadlines. The Accounts Payable Coordinator collaborates closely with internal teams to verify billing accuracy, resolve discrepancies, and maintain up-to-date payable records. The position also assists with monthly closings, reconciliations, and financial reporting, while contributing to process improvements and special projects as needed. The ideal candidate demonstrates strong analytical and organizational skills, maintains high professional standards, and is capable of working both independently and collaboratively in a fast-paced environment.
Scope of Services
Invoice Management Reviews vendor invoices, assigns them to the appropriate shipment, and coordinates with relevant departments to ensure billing accuracy. Opens billing disputes or claims when necessary and ensures timely follow-up and resolution.
Vendor Relations Responds to vendor inquiries regarding invoices, payments, and discrepancies. Supports strong vendor relationships by resolving payment issues promptly and professionally.
Vendor Relations and Credit Management Manages credit applications and maintains vendor credit limits.
Payment Processing Prepares invoices for payment and ensures all company payments are processed accurately and on time. Prepares accounts payable checks and payment reports for Finance Team Leader review and approval.
Documentation. Maintains full documentation for audit and internal control purposes
Reporting and Reconciliation Prepares, prints, and reconciles accounts payable reports to ensure up-to-date records of disbursements and cash accounts. Analyzes and tracks accounts payable amounts; prepares analysis of accounts as required.
File and Record Maintenance Oversees the organization and upkeep of all accounts payable records, ensuring document accuracy, accessibility, and secure retention.
Month-End Close and Financial Analysis Support Assists with monthly closing processes, including file finalization and profit and loss analysis. Supports the Finance Team in ensuring accurate period-end reporting.
Additional Duties Participates in special projects and performs other related duties as assigned by management.
Basic Qualifications:
Associate’s degree (A.A.) or equivalent; one to two years of relevant experience, or a comparable combination of education and experience.
Strong foundational knowledge of accounting principles and practices.
Exceptional attention to detail.
Proficient in QuickBooks and Magaya software.
Proven ability to accurately calculate figures such as discounts, interest, commissions, and percentages.
Demonstrated commitment to excellence and high-quality standards.
Excellent organizational, analytical, and problem-solving skills, with the ability to manage multiple priorities and workflows effectively.
Adaptable and flexible, with a proactive attitude toward shifting priorities and dynamic environments.
Capable of working independently as well as collaboratively within diverse teams.
Excellent written and verbal communication skills.
Competencies:
Integrity and Professionalism: Demonstrates the highest levels of integrity and adherence to professional standards.
Trust and Team Cohesion: Effective in building trust, fostering respect, and encouraging cooperation within teams.
Cross-Cultural Collaboration: Strong partnership and relationship skills across all organizational levels and diverse cultural settings.
Analytical Thinking and Problem Solving: Agile and effective in analyzing situations and resolving problems efficiently.
Adaptability and Resilience: Flexible and capable of working through ambiguity and change with confidence.
Teamwork and Cultural Awareness: Collaborative team player with a deep awareness of cultural dynamics and inclusive practices.
Supervisory responsibilities: None
If you’re detail-oriented, organized, and proactive about accounts payable, we’d love to connect. At KCE Logistics, we value individuals who take ownership of accurate invoice processing, timely payments, and strong vendor relationships. If you thrive in a fast-paced environment and enjoy working across teams to resolve discrepancies and keep payments on track, let’s talk!

Work arrangement
Yes