Accounts Payable Specialist

Smart Tech Contracting delivers turnkey BAS & EPMS solutions for mission-critical colocation and hyperscale data centers operating at national program scale. As a Master Systems Integrator (MSI), we unify controls construction (DDC, PLC, SCADA) with software engineering, optimized graphics / UI standards, and program-level governance.
Complex integrations are delivered cleanly, consistently, and fast. Our teams thrive in high-stakes environments where quality control and uptime matters, schedules are compressed, and coordination is everything.
Join us and be part of a team where your voice matters, your work makes an impact, and your growth is a shared priority.
Position Title: Accounts Payable Specialist
Position Location: Remote - work virtually from anywhere in the United States
Job Summary
Smart Tech Contracting is seeking a detail-oriented and dependable Accounts Payable Specialist to manage the accurate and timely processing of vendor invoices, employee expense reports, and payments. This position plays an important role in maintaining strong financial controls, supporting project accounting, and building positive relationships with vendors and internal teams.
The ideal candidate will have hands-on experience using Deltek accounting software, preferably Deltek Vantagepoint or Deltek Vision, and a strong understanding of accounts payable processes within a project-based, engineering, construction, or professional services environment. This position reports directly to the Controller.
Essential Functions
Review, code, and process vendor and subcontractor invoices in Deltek
Match invoices to purchase orders, contracts, receiving documentation, and other supporting records
Verify the accuracy of general ledger accounts, project numbers, phases, tasks, cost codes, and departments
Route invoices through approval workflows and follow up on outstanding approvals
Process employee expense reports and verify compliance with company policies and documentation requirements
Prepare weekly payment runs, including ACH, check, wire, and other electronic payments
Review vendor statements, respond to inquiries, and resolve invoice and payment discrepancies promptly
Maintain accurate vendor records, including W-9 forms, payment information, insurance documentation, and other required records, in accordance with company policies and record-retention standards
Support new-vendor setup and independently verify requests to change vendor banking information
Monitor accounts payable aging and identify past-due invoices, credits, duplicate payments, or unusual items
Support cash-flow planning by providing accurate information about upcoming payment obligations
Prepare accounts payable accruals and support the monthly accounting close
Reconcile accounts payable subledger activity to the general ledger
Assist with year-end Form 1099 preparation and reporting
Provide documentation and support for financial audits, project audits, and compliance reviews
Collaborate with project managers, accounting personnel, procurement, and operations to ensure costs are recorded accurately and promptly
Identify and help implement improvements to accounts payable procedures, workflows, and internal controls
Perform other accounting and administrative responsibilities as assigned by the Controller
Completion of Assigned Tasks and Deliverables on Time and on Budget
Performs Other Related Duties as Assigned
Position Requirements
Hands-on experience with Deltek Vantagepoint or Deltek Vision accounting software is required
At least three years of accounts payable or related accounting experience
Working knowledge of general ledger coding, project accounting, and month-end close procedures
Experience processing a high volume of invoices while maintaining accuracy and meeting deadlines
Proficiency with Microsoft Excel, Outlook, and other Microsoft 365 applications
Strong attention to detail, organization, problem-solving, and follow-through
Strong written and verbal communication skills
Ability to handle confidential financial and vendor information professionally
Ability to work independently while collaborating effectively with employees, project managers, and vendors
CORE COMPETENCIES
Accuracy and attention to detail
Accountability and dependability
Organization and time management
Professional communication
Problem-solving and follow-through
Internal-control awareness
Teamwork and collaboration
Commitment to process improvement
PHYSICAL DEMANDS
The following physical demands must be met by the employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
Ability to remain in a stationary position for extended periods while working on a computer
Ability to move through offices, project sites, and facility environments as needed
Ability to occasionally lift or move items up to 25 pounds
TRAVEL / RELOCATION REQUIREMENTS
Up to 5%, this may include travel to any or all 50 US states
Must be located near a major US airport
Effective May 7, 2025, and in accordance with U.S. federal regulations for domestic air travel, a valid REAL ID (or an acceptable alternative, such as a passport) is required for travel associated with this position
Travel may involve transportation by car or plane depending on the destination and nature of the business need
Travel is defined as physically leaving home on behalf of business activities including but not limited to client sites, meetings with other employees, meetings for business development purposes, running errands on behalf of the business, attending industry conferences, etc.
Education / Experience Requirements
Associate or bachelor's degree in accounting, finance, business administration, or a related field
Accounts payable experience in engineering, construction, data centers, systems integration, government contracting, or another project-based organization
Experience with purchase orders, subcontractor invoices, project cost coding, reimbursable expenses, and approval workflows
Familiarity with Form 1099 reporting and vendor compliance requirements
Experience supporting multiple projects, departments, or legal entities
Benefits
Smart Tech Contracting offers a very competitive benefits package; highlights include
Choice of comprehensive medical plans (including two PPO-style plans and a HDHP w/ HSA option)
Dental and vision plans
Comprehensive medical, dental and vision benefits extended to spouse / domestic partner and dependent children up to age 26
401k with company match and self-directed brokerage account option
PTO including additional paid time off during the last week of the year
Company paid life insurance coverage for employees and their eligible dependents
Short and long-term disability, AD&D coverage
Professional development opportunities, tuition reimbursement and professional licensing assistance
Paid parental leave after one year of employment
CO, CA, IL, NY, WA, and Washington DC residents only: In accordance with CO, CA, IL, NY, WA, and Washington DC law, the range provided is STC's reasonable estimate of the base compensation for this role. The actual amount may differ based on non-discriminatory factors such as experience, knowledge, skills, abilities, and location.
Smart Tech Contracting is an EEO/Affirmative Action Employer and participates in the E-Verify program with the Department of Homeland Security. We encourage diversity in our workforce.
Are you ready to challenge yourself and redefine standards in the AEC industry? Apply now and join our award-winning team!
Notice To Third Party Agencies
STC does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to STC in the absence of a signed Service Agreement where STC has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of STC and STC will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.
The Pay Range For This Role Is
78,750 - 95,812.50 USD per year(Remote (United States))

Work arrangement
Yes