Personal Assistant

Company Description IAN Institute of Rehabilitation & Research is a comprehensive multi-specialty hospital dedicated to rehabilitation services for children with diverse disabilities. With over a decade of experience, the institute provides patient-centered care in physical, mental, and neurological rehabilitation. A team of expert doctors, therapists, and rehabilitation specialists focuses on conditions such as cerebral palsy, autism, Down syndrome, and various genetic, physical, and neurological issues. The institute offers state-of-the-art facilities and evidence-based treatment approaches to support improved outcomes and quality of life for children and their families.
Role Description This is a full-time, on-site Personal Assistant role based at IAN Institute of Rehabilitation & Research in Thrissur. The Personal Assistant will support senior leaders with day-to-day administrative and organizational tasks, including managing schedules, appointments, and meetings. Responsibilities include maintaining diaries and calendars, organizing travel and logistics, preparing correspondence and basic reports, and ensuring timely follow-up on actions and communications. The role also involves handling phone calls and emails, maintaining records and files, supporting clerical tasks, and coordinating with internal departments and external stakeholders to ensure smooth operations. The Personal Assistant is expected to maintain confidentiality, demonstrate empathy in a healthcare setting, and provide professional, proactive support to the leadership team.
Qualifications
Candidates should possess strong Personal Assistance and Executive Administrative Assistance skills, with experience supporting senior professionals or management.
Candidates should possess clear and professional Communication skills, including fluency in written and spoken English; knowledge of local languages is an advantage.
Candidates should possess effective Diary Management skills, including scheduling, calendar coordination, and prioritization of tasks and appointments.
Candidates should possess solid Clerical Skills, including document handling, record maintenance, data entry, and basic office software proficiency (e.g., email, word processing, spreadsheets).
Relevant qualifications such as a diploma or degree in Administration, Business, or a related field are beneficial, along with prior experience in a healthcare or rehabilitation environment.
Ability to work independently and as part of a multidisciplinary team, maintain confidentiality, demonstrate empathy, and manage multiple tasks with attention to detail.

Work arrangement
No