Personal Assistant to Director

Location: Mathura / Vrindavan
Experience: 3–7 Years
Employment Type: Full-Time
Reporting To: Director
About the Role
We are looking for a *highly confident, smart, proactive and well-spoken Executive Personal Assistant* to work closely with the Director.
This is not a routine administrative role. We are looking for someone who can *think ahead, stay one step ahead of the Director, manage schedules, coordinate people, capture important discussions and ensure that commitments and follow-ups are never missed.
The ideal candidate should have a strong personality, excellent communication skills and the confidence to interact with senior professionals, business associates, clients, consultants and internal teams.
Key Responsibilities
1. Calendar & Schedule Management
* Manage the Director's daily calendar, meetings, appointments and travel schedules.
* Proactively remind the Director about upcoming meetings, commitments and important deadlines.
* Organize the day efficiently and highlight priority meetings and tasks.
* Coordinate and reschedule meetings whenever required.
2. Meeting & Conference Call Management
* Attend important meetings and conference calls with the Director.
* Take *clear, structured and accurate notes/minutes* during meetings.
* Capture key decisions, commitments, responsibilities and deadlines.
* Prepare and circulate meeting summaries and action points.
* Maintain a follow-up tracker and ensure pending actions are followed up.
3. Communication & Coordination
* Communicate confidently with senior management, clients, brokers, consultants, vendors and business associates.
* Handle calls, WhatsApp messages and emails professionally.
* Draft messages, emails, meeting notes and other business communication on behalf of the Director.
* Coordinate between the Director and various departments/teams.
4. Proactive Follow-Up
* Track important commitments made by the Director and by others to the Director.
* Follow up with concerned people without waiting for instructions.
* Bring pending matters to the Director's attention at the right time.
* Maintain confidentiality regarding business discussions and personal matters.
5. Personal & Business Assistance
* Assist the Director in managing both business and selected personal schedules.
* Coordinate travel arrangements, meetings, events and appointments.
* Prepare information, documents and presentations required for meetings.
* Maintain important contacts and information in an organized manner.
What We Are Looking For
The ideal candidate should be:
*Very confident, bold and presentable*
* Excellent in *spoken and written English*
* Strong in Hindi communication as well
* Excellent at interpersonal communication
* Smart, alert and quick at understanding situations
* *Highly organized and detail-oriented*
* Proactive rather than waiting for instructions
* Comfortable speaking with senior executives and professionals
* Good at multitasking and handling pressure
* Able to maintain complete confidentiality
* Good at taking notes and converting discussions into actionable tasks
* Tech-savvy and comfortable with *WhatsApp, Email, Google Calendar, MS Office/Google Workspace and video conferencing*
* Able to politely but firmly follow up with people
* Available and flexible when business requirements demand it
Most Important Qualities
*Confidence | Communication | Intelligence | Proactiveness | Organisation | Discretion | Follow-up | Professionalism*
We are specifically looking for someone who can *anticipate what the Director may need, remind him before he has to ask, and ensure that important things do not fall through the cracks.*
Candidate Profile
Preferred:
* Graduate / Postgraduate
* 3–7 years of experience as an Executive Assistant, Personal Assistant, Executive Secretary or similar role
* Prior experience working directly with a Director, Promoter, Founder or Senior Executive will be an advantage
* Strong command of English and Hindi
Compensation
*Salary:* Competitive and commensurate with experience and capability.
*The right candidate can expect a high-responsibility, high-trust role with significant interaction with senior business stakeholders.*

Work arrangement
No