Administrative Executive

Job Description – Admin Executive
Company: Tint Tone & Shade
Industry: Interior Design
Location: Hyderabad
Work Mode: On-site
Experience: Minimum 1+ years in Administration / Facility Management / Front Office / Hospitality
Job Summary
We are looking for a dedicated, professional, and well-organized Admin Executive to manage the day-to-day administration, hospitality, facility management, and overall operations of our Experience Centre in Bangalore.
The ideal candidate should have strong communication and coordination skills, a professional attitude, and the ability to independently manage the Experience Centre while ensuring a smooth and welcoming experience for clients, employees, and visitors.
Key Responsibilities
Manage the day-to-day administrative operations of the Experience Centre.
Ensure the Experience Centre is maintained in a clean, organized, professional, and client-ready condition at all times.
Handle client hospitality and ensure a warm and professional experience for visitors.
Coordinate with housekeeping staff and monitor their day-to-day activities and performance.
Ensure housekeeping, cleanliness, pantry, and common areas are maintained properly.
Coordinate with facility and maintenance vendors for regular and emergency requirements.
Manage vendors related to manpower, electricity, housekeeping, provisions, maintenance, and other office requirements.
Monitor vendor performance, service quality, and timely completion of assigned work.
Maintain records of vendor details, invoices, service schedules, and administrative expenses.
Coordinate office provisions, stationery, pantry supplies, and other administrative requirements.
Ensure electricity, water, internet, maintenance, and other facility-related requirements are followed up and resolved on time.
Support the team in organizing client meetings, internal meetings, R&R activities, celebrations, events, and other Experience Centre activities.
Coordinate seating arrangements, refreshments, housekeeping, and other requirements for meetings and events.
Ensure all meeting and event areas are properly arranged before and after the event.
Act as the primary point of coordination for day-to-day facility and administrative requirements at the Bangalore location.
Maintain proper documentation and records related to administration and facility management.
Coordinate with the central HR/Admin team for location-specific requirements and updates.
Identify facility or administrative issues proactively and ensure timely resolution.
Ensure compliance with company policies, safety standards, and workplace guidelines.
Handle multiple administrative tasks independently and prioritize them based on business requirements.
Support any additional administrative or operational requirements assigned by the management.
Required Skills & Qualifications
Minimum 1 year of experience in Administration, Facility Management, Front Office, Hospitality, or a similar role.
Excellent communication and interpersonal skills.
Strong coordination and vendor management skills.
Professional and presentable personality with a client-first approach.
Good organizational and time-management skills.
Ability to independently manage the administration of a location.
Strong follow-up and problem-solving skills.
Good knowledge of MS Office / Google Workspace.
Ability to maintain records, documentation, and basic administrative reports.
Comfortable coordinating with housekeeping, maintenance staff, vendors, and internal teams.
Should be proactive, responsible, and detail-oriented.
Candidates who are already based in Hyderabad and are familiar with the local area and vendors will be preferred.
Willingness to work on a rotational weekly-off basis, depending on business requirements.

Work arrangement
No