Payroll Specialist

About The Company
Vaco LLC is a leading provider of staffing, consulting, and managed services solutions dedicated to delivering exceptional talent and innovative business strategies. With a strong reputation for integrity and excellence, Vaco LLC partners with organizations across various industries to meet their unique workforce needs. The company emphasizes creating inclusive work environments and fostering professional growth for its employees. Committed to diversity and equal opportunity, Vaco LLC strives to attract, develop, and retain top talent to support its mission of empowering businesses and individuals alike.
About The Role
We are seeking an experienced Payroll Specialist to join our team for a 3-6 month contract assignment. This role is critical in supporting our payroll operations, ensuring accurate and timely processing of multi-state payrolls. The ideal candidate will have a strong background in handling high-volume payroll processing across multiple states, with a keen eye for detail and a thorough understanding of payroll laws and regulations. The Payroll Specialist will collaborate closely with HR, Benefits, and Accounting teams to deliver seamless payroll services, address employee inquiries, and maintain precise payroll records. This position offers an excellent opportunity for a payroll professional to demonstrate their expertise in a dynamic environment, contributing to the smooth operation of our payroll functions and ensuring compliance with all applicable regulations.
Qualifications
Minimum of 3 years of payroll processing experience, with a focus on multi-state payroll management.
Proven experience supporting high-volume payroll environments.
Strong knowledge of federal, state, and local payroll laws, including regulations specific to California.
Hands-on experience with payroll systems such as ADP Workforce Now, UKG, Dayforce, Workday, Paylocity, or similar platforms.
Intermediate to advanced proficiency in Excel, including Pivot Tables, VLOOKUP/XLOOKUP, and reporting functionalities.
Exceptional attention to detail and accuracy in processing payroll data.
Excellent communication and customer service skills, with the ability to resolve employee inquiries efficiently.
Ability to meet strict deadlines in a fast-paced environment.
Relevant certifications or training in payroll processing is a plus.
Responsibilities
Process high-volume, multi-state payroll accurately and on schedule, ensuring timely delivery of employee wages.
Review payroll data meticulously, including earnings, deductions, taxes, bonuses, commissions, and garnishments.
Ensure compliance with federal, state, and local payroll regulations, including California-specific payroll laws.
Manage the onboarding of new hires, employee status changes, pay rate adjustments, and terminations.
Investigate and resolve payroll discrepancies, employee inquiries, and issues related to wage garnishments, levies, and child support orders.
Reconcile payroll reports and support month-end and quarter-end closing activities.
Assist with payroll tax reporting, year-end activities, including W-2 processing, and ensure accurate record-keeping.
Generate payroll reports, analyze data for accuracy, and provide insights to relevant teams.
Partner with HR, Benefits, and Accounting teams to ensure seamless payroll operations and data integrity.
Maintain comprehensive and accurate payroll documentation and records.
Stay updated on payroll regulations and best practices to ensure ongoing compliance.
Benefits
Vaco LLC offers a comprehensive benefits package to support our employees’ well-being and professional growth. Eligible employees may participate in medical, dental, and vision insurance plans. The company also provides a 401(k) retirement plan with company matching contributions. Additional benefits include paid time off, professional development opportunities, and a collaborative work environment that encourages innovation and teamwork. While this is a contract position, the experience gained and the professional network built can be valuable assets for future career advancement.
Equal Opportunity
Vaco LLC is an Equal Opportunity Employer committed to fostering an inclusive and diverse workplace. We do not discriminate against any employee or applicant based on race, color, religion, sex (including pregnancy and related conditions), national origin, citizenship, age, disability, gender identity, sexual orientation, marital status, political affiliation, or any other protected characteristic as mandated by federal, state, or local law. We are dedicated to providing reasonable accommodations to qualified individuals with disabilities and ensure equal access to employment opportunities for all candidates. Our commitment is to create a work environment where everyone feels valued, respected, and empowered to contribute to our collective success.

Work arrangement
Yes