Administrative Assistant

Company Description Apollo EPC Projects Pvt. Ltd. is an engineering, procurement, and construction company specializing in delivering end-to-end project solutions across industrial and infrastructure sectors. The organization focuses on safety, quality, and timely execution, working closely with clients to meet project specifications and operational goals. Teams collaborate across engineering, project management, and support functions to ensure efficient workflows and clear communication. The company offers opportunities for professional growth, structured processes, and exposure to complex projects. Employees are encouraged to contribute to continuous improvement and effective project delivery.
Role Description The Administrative Assistant will provide day-to-day administrative support to ensure smooth office operations and efficient coordination within the Mumbai site. This full-time, on-site role includes managing schedules, organizing meetings, handling phone calls and correspondence, maintaining records and files, and supporting executive-level staff with clerical and administrative tasks. Responsibilities also include preparing documents and reports, assisting with data entry, coordinating with internal teams and external stakeholders, and helping with office logistics such as supplies and basic facilities coordination. The role requires consistent professionalism, attention to detail, and clear communication to support the overall productivity of the office.
Qualifications
Candidates should possess strong Administrative Assistance and Clerical Skills to manage schedules, documentation, and office coordination effectively.
Candidates should possess solid Executive Administrative Assistance capabilities to support leadership with calendars, travel arrangements, meeting preparation, and confidential information handling.
Candidates should possess excellent Communication and Phone Etiquette skills for interacting with colleagues, clients, and vendors in a professional and courteous manner.
Candidates should possess proficiency with office productivity tools (e.g., word processing, spreadsheets, email, and scheduling software) and basic data entry skills.
Candidates should possess strong organizational abilities, attention to detail, and time management skills to handle multiple tasks and deadlines.
Candidates should possess a high level of reliability, integrity, and the ability to work collaboratively in an on-site team environment.
Relevant experience in administrative or office support roles is preferred; a diploma or degree in business administration or a related field is beneficial.

Work arrangement
No