Accounting Specialist – AR, AP & Bookkeeping

Full-Time | Remote | Colombia | U.S.-Based Technology Company
We are an established U.S.-based technology company looking for an experienced Accounting Specialist to support our day-to-day accounting operations.
This is a hands-on position covering accounts receivable, accounts payable, bookkeeping, reconciliations, customer billing portals and financial recordkeeping.
We are looking for someone who can take ownership of routine accounting operations, identify discrepancies, follow up on missing information, and help ensure our books remain accurate and up to date.
This is intended to be a long-term, full-time role, working directly with our U.S. team.
ResponsibilitiesAccounts Receivable
You will help manage the complete customer billing process, including:
Create and send customer invoices
Upload invoices into customer procurement and billing portals
Work with platforms such as Coupa, SAP Ariba and similar customer portals
Match invoices to customer purchase orders
Confirm correct PO numbers, billing information and required documentation
Monitor invoice status within customer portals
Identify and resolve rejected invoices
Follow up on missing purchase orders or required documentation
Apply customer payments correctly in QuickBooks
Maintain accurate Accounts Receivable aging
Follow up on overdue customer balances
Assist with collections and customer billing inquiries
Investigate payment discrepancies, short payments and unapplied cash
Maintain organized customer billing records
Experience with Coupa, SAP Ariba or other enterprise customer invoicing portals is highly preferred.
Accounts Payable
Responsibilities will include:
Enter and review vendor bills
Match invoices to supporting documentation
Verify vendor information and payment details
Categorize expenses correctly
Maintain vendor records
Reconcile vendor statements
Monitor payment due dates
Prepare bills for payment approval
Identify duplicate or unusual invoices
Resolve invoice discrepancies with vendors
Maintain Accounts Payable aging
Assist management with payment schedules
The Accounting Specialist may prepare payments for approval but will not have independent authority to release company funds.
Bookkeeping & Reconciliation
You will also be responsible for maintaining accurate financial records, including:
Reconcile company bank accounts
Reconcile corporate credit cards
Ensure credit-card payments and transfers are properly recorded
Review and categorize bank and credit-card transactions
Identify duplicate, missing or incorrectly recorded transactions
Ensure transactions are assigned to the correct Chart of Accounts
Match transactions to receipts, invoices and supporting documents
Upload receipts and documentation into QuickBooks
Review employee expense reports
Follow up internally regarding missing receipts or unexplained transactions
Investigate reconciliation discrepancies
Assist with month-end close
Maintain organized electronic financial records
We are looking for someone who can investigate problems, not simply enter data.
If QuickBooks and a bank statement do not agree, we expect you to determine why and recommend the appropriate correction.
Monthly Reporting
The Accounting Specialist should be able to provide management with a clear month-end accounting status report, including:
Bank accounts reconciled
Credit cards reconciled
Accounts Receivable aging
Accounts Payable aging
Outstanding customer invoices
Missing receipts or expense documentation
Uncategorized transactions
Rejected customer invoices
Transactions requiring management review
Outstanding reconciliation discrepancies
Books reconciled through a specific date
Our objective is to maintain clean and accurate financial records throughout the month rather than waiting until year-end to identify problems.
Required Qualifications
Applicants should have:
At least 3–5 years of accounting, bookkeeping, AR or AP experience
Strong experience with QuickBooks Online
Strong Accounts Receivable experience
Strong Accounts Payable experience
Experience performing bank reconciliations
Experience performing credit-card reconciliations
Understanding of basic accounting principles, debits and credits
Experience working with a Chart of Accounts
Strong Excel or Google Sheets skills
Strong attention to detail
Excellent organizational skills
Excellent written and spoken English
Ability to communicate professionally with U.S. employees, customers and vendors
Ability to work independently and investigate discrepancies
Strongly Preferred
We are especially interested in candidates who have:
Previously worked for a U.S. company
Previously supported U.S. accounting operations
Experience working for a U.S. CPA, bookkeeping or accounting firm
Experience with Coupa
Experience with SAP Ariba
Experience with other supplier or customer invoicing portals
Experience with enterprise customers requiring purchase orders
Experience with customer collections
Experience with month-end closing
A university degree in Accounting, Finance or a related field
QuickBooks Online certification
Schedule
This is a full-time remote position based in Colombia.
The role will work primarily during normal Colombian business hours with significant overlap with our U.S. Eastern Time team.
Typical schedule:
Approximately 8:00 AM – 5:00 PM Colombia time, Monday through Friday
Some flexibility may occasionally be required based on business needs.
Compensation
COP 6,000,000 – 8,000,000 per month, depending on experience, qualifications and demonstrated ability.
Exceptional candidates with significant U.S. accounting, QuickBooks and Coupa/Ariba experience may be considered above this range.
This is intended to be a stable, long-term relationship.
The individual will work remotely from Colombia under a direct contractor arrangement with our U.S. company.
Security & Confidentiality
This position will involve access to confidential company financial information.
The successful candidate must be comfortable with:
Confidentiality agreements
Company security policies
Multi-factor authentication
Controlled financial-system permissions
Secure handling of customer, vendor and banking information
How to Apply
Please include the following with your application:
A brief introduction about yourself
Your accounting and bookkeeping experience
Number of years working with QuickBooks Online
Whether you have previously worked with a U.S. company
Your Accounts Receivable experience
Your Accounts Payable experience
Your experience with Coupa, SAP Ariba or other customer billing portals
The number of bank and credit-card accounts you reconciled in your most recent position
Your experience with customer collections
Your role in the month-end close process
Your expected monthly compensation in COP
Your availability to start

Work arrangement
Yes