Contracts Administration Assistant

Job Description
About John Holland
At John Holland, our purpose is simple: we transform lives with everything we do.
We know infrastructure is about people - our customers, our employees and the communities we work in every day. That's what sets us apart: deep expertise, proven capability and a genuine commitment to creating better outcomes for people along the way.
About Inland Rail
Inland Rail is transforming how goods are moved around Australia, connecting Melbourne and Brisbane via regional Victoria, New South Wales and Queensland. This 1,700km fast freight backbone will complete our national freight network – better connecting producers to markets and creating new opportunities for regional businesses, industries and communities.
The Illabo to Stockinbingal project is about 39km of new rail corridor located within the local government areas of Junee and Cootamundra-Gundagai. This new section of rail corridor will provide a direct route from east of Illabo, tracking north to Stockinbingal and connecting into the existing Forbes rail line.
What is needed?
We currently have a Contracts Administrator Assistant position available on our I2S Project. We are looking for someone who possesses a strong commercial acumen and is willing to assist the commercial team meet its requirements.
The role will be a 2:1 Roster based on site in Cootamundra and surrounds.
This permanent full time opportunity will see you work collaboratively with Engineers, Procurement, and Subcontractors to ensure the successful delivery of the project.
Responsibilities Of The Role Include
Review draft scopes of works and draft and compile tender packages to accompany requests for quotations issued to subcontractors for project works
Conduct initial discussions/negotiations, in consultation with the Contracts Lead, with subcontractors to clarify the organisation’s conditions relating to subcontract terms and conditions for prospective project works and facilitate subcontract agreement and execution
Manage and drive the review process to ensure the award of all subcontractors within the required time frame and budget
Maintain the project procurement schedule / subcontract register
Assist the Delivery team to minimise/eliminate all subcontractor variation and extension of time claims where possible including issue of correspondence/ notices as required by the conditions and provisions of the subcontract
Ensure costs for allocated subcontracts and cost codes are accurately maintained and keep project management teams abreast of any cost issues immediately upon identification
Assess commercial and contractual risks involved in delivery and implementation of subcontracts and identify and recommend controls to project management teams for implementation
Check compliance and prepare reporting on commercial performance of the subcontract
Ensure correct valuation and assessment and process and recommend progress claims for work completed in accordance with legislative timeframes, referring any disputed claims by subcontractors to the relevant manager for decision
Operate and maintain commercial and subcontract systems including Project Costs Reporting (PCR), Asset Registers, Commercial Pack database and Contract Sum including initial setup, review, commitment approvals and close out of subcontract commitments, and management of the subcontract accounts payable function
Undertake general business administration
Provide assistance to Accounts Payable and Site Administration Staff in understanding subcontract rates, payments and other terms
Perform all duties in accordance with John Holland policies, processes, systems and procedures
To Be Successful In This Role, You Will Have
Bachelor’s degree in Construction Management, Engineering, Quantity Surveying, Law, Commerce, Accounting or equivalent
12+ months of relevant commercial administration experience in Accounting, Finance, Engineering, Contracts Administration or Quantity Surveying in the construction and engineering industry
Exposure to a variety of project values and complexities including subcontractor negotiations
Interpret and apply relevant legislation/code on the project to prevent potential business exposure
Basic understanding/experience in document control processes in accordance with records management procedures
Intermediate to advanced proficiency in relevant software packages such as Microsoft Suite (including Excel) and exposure to a contract management system (CRM)
Passion for developing your career with John Holland and be mentored by industry experts
About You
Willing to DIDO
Or, willing to relocate yourself within an hour’s commute of Cootamundra/Stockinbingal.
Be open to working a 2:1 roster (2 weeks on / 1 week off)
What We Offer
Competitive salary and benefits, including salary continuance and salary sacrifice options.
Flexible work arrangements and generous leave, including 18 weeks paid parental leave.
Career development through technical, leadership and emerging talent programs.
Opportunities to work on some of Australia's most iconic projects.
A diverse and inclusive culture where everyone feels they belong.
Wellbeing support and benefits designed to help you thrive.
With expertise spanning engineering, construction and operations, we're delivering the projects and services that keep communities moving. From rail, roads and bridges to hospitals and stadiums, we've helped shape Australia through iconic projects. You'll even see us operating buses, trains and trams.
Be part of a team that's up for the challenge of transforming lives.
John Holland does not accept any speculative or unsolicited CV’s from agencies that have been sent to our internal recruitment team or hiring managers.

Work arrangement
Yes