Senior Finance Representative – E-Billing

Work Schedule
Standard (Mon-Fri)
Environmental Conditions
Office
Job Description
Business Job Title: Senior Finance Representative – E-Billing
Career Band: 03
Career Track: Associate
Position Location: Manila, Philippines
Direct Reports: No
When you are part of Thermo Fisher Scientific, you’ll do challenging work, and be part of a team that values performance, quality and innovation. As part of a successful, growing, global organization, you will be encouraged to perform at your best. With revenues of $40 billion and the largest investment in R&D in the industry, we give our people the resources and opportunities to make significant contributions to the world.
Position Summary:
The Senior Finance Representative – E-billing will play a key role within the Order-to-Cash (OtC) department, in ensuring seamless invoicing operations, involving monitoring status of e-invoices, and timely rework and resolution of discrepancies.
As part of this role, effective collaboration with external and internal customers, including the Credit and Collections team, Customer Care, and other Thermo Fisher departments, is required, in order to resolve any issues and help drive efficient cash flow management.
Responsibilities:
Accurately review status of invoices on E-Invoicing portal
Monitor submissions for failures and rejections, and take immediate corrective actions
Maintain a tracker for all invoices failed and rejected and respective statuses
Maintain and update list of customers currently enrolled in E-Invoicing
Facilitate newly onboarding customers to E-Invoicing portal (including filling out customer registration forms, getting necessary approvals, coordinating with CashApps for bank details etc)
Investigate and resolve issues related to failed/rejected, disputed, or incomplete invoices
Communicate assertively with internal teams, and clients, to gather necessary details and documents for invoice corrections
Resubmit revised invoices (or upload additional documentation, ie credit memos) within agreed timelines to minimize payment delays
Engage with internal and external stakeholders to address issues proactively, and eliminate recurring errors
Review invoices for accuracy, ensuring compliance with company policies, client guidelines and SOX requirements
Identify gaps and suggest improvements to reduce errors and streamline operations
Provide update to management on rework progress and potential significant risk to cash flow
Generate reports on portal activities, rejection trends, and resolution metrics for OtC management.
Additional tasks may include:
May assist in the training and mentoring of new employees joining the OtC department
Update DTP manuals when required
Other additional duties or tasks may be assigned periodically by the Line Manager
Skills & Qualifications Required:
Skills:
This position interacts with various levels of internal and external customers, and therefore effective and confident communication skills are required to effectively address issues and provide updates.
Exceptional attention to detail and accuracy.
Familiarity with invoice portals and dispute resolution
Assertive communication skills, with the ability to collaborate effectively with a wide range of people to achieve common goals.
Comfortable in a fast-paced environment.
Ability to work independently in order to resolve complex issues and perform first level escalations
Strong organisational and time management skills to ensure prioritisation and timely completion of tasks and efficiency in handling multiple responsibilities simultaneously.
Initiative and organisation skills are valuable to ensure the timely completion of a large volume of work
Willingness to train and mentor newcomers
Problem-solving and analytical ability.
Qualifications and experience:
Fluent in English.
University or College degree.
Proficiency in Microsoft Office software is required (Outlook, Excel, etc.).
Previous work experience in a Shared Service Center in a similar role is required
Experience with invoice portals
At Thermo Fisher Scientific, each one of our 100,000 extraordinary minds has a unique story to tell. Join us and contribute to our singular mission - enabling our customers to make the world healthier, cleaner and safer.
Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.