Journal Data Research Associate

Key Roles & Responsibilities
1. Journal Research & Database Management
 Identify suitable journals from Scopus and other recognized indexing
databases for potential collaboration opportunities.
 Conduct detailed research on journal profiles, publication scope, indexing
status, publisher information, and editorial structure.
 Collect, verify, and maintain accurate Editor-in-Chief (EiC), editorial office, and
publisher contact details.
 Build and maintain a centralized journal outreach database for future
engagement activities.
 Regularly review and update journal information to ensure data accuracy and
reliability.
 Monitor journal indexing status, publisher credibility, and publication quality
indicators.
2. Editorial Contact Verification & Data Validation
 Verify Editor-in-Chief names, designations, institutional affiliations, and
contact information.
 Validate publisher details, editorial office contacts, and official communication
channels.
 Cross-check journal information using official journal websites and recognized
indexing platforms.
 Maintain data accuracy standards for journal records and outreach databases.
 Ensure timely updating of newly identified journals and editorial contacts.
3. Outreach & Communication Support
 Initiate professional communication with Editors-in-Chief, editorial offices, and
publishers.
 Support outreach campaigns aimed at exploring journal collaboration
opportunities.
 Manage communication records and maintain outreach history for each
journal.
 Execute follow-up communications according to established outreach
schedules.
 Facilitate professional engagement and information exchange with journal
representatives.
 Respond to routine communication and information requests related to
collaboration activities.
4. Collaboration Development & Relationship Management
 Support relationship-building activities with journal representatives and
publishing organizations.
 Assist in identifying potential areas of mutual academic and publication
interest.
 Coordinate meetings, discussions, and communication between journal
representatives and management teams.
 Track engagement progress and maintain records of ongoing collaboration
discussions.
 Support activities related to collaboration exploration and partnership
development.
 Maintain professional and productive relationships with journal stakeholders.
5. Collaboration Documentation & Record Management
 Maintain records of journal interactions, collaboration discussions, and
communication outcomes.
 Organize and archive collaboration-related documents, agreements, and
supporting records.
 Update collaboration trackers and status reports on a regular basis.
 Ensure documentation is complete, accurate, and audit-ready.
 Support compliance with organizational documentation and record-retention
requirements.
6. Reporting & Operational Support
 Prepare periodic reports on journal research, outreach activities, engagement
status, and collaboration progress.
 Monitor key outreach metrics, response rates, and engagement trends.
 Share observations and recommendations to improve journal outreach
effectiveness.
 Support management reviews by providing accurate operational data and
status updates.
 Assist in special projects and initiatives related to journal collaborations and
publication development.
7. Cross-Functional Coordination
 Coordinate with publication, conference, editorial, and management teams
regarding journal collaboration activities.
 Support resolution of communication and coordination issues affecting
collaboration initiatives.
 Escalate critical matters requiring management attention when necessary.
 Contribute to process improvements and operational efficiency initiatives.
 Perform additional duties related to journal collaborations and publication
development as assigned by management.
Key Skills & Competencies
 Journal Research & Analysis
 Academic Publishing Knowledge
 Data Collection & Verification
 Stakeholder Communication
 Relationship Management
 Database & Tracker Management
 Documentation & Record Control
 Attention to Detail
 Follow-up & Coordination Skills
 MS Excel, Google Sheets & MS Office Proficiency
 Reporting & Analytical Skills
 Professional Written Communication
Preferred Qualifications
 Bachelor's Degree or Master's Degree in any discipline.
 Experience in academic publishing, journal operations, publication support,
research administration, or related fields preferred.
 Familiarity with Scopus, Web of Science, DOAJ, Crossref, and scholarly
publishing platforms is an advantage.
 Strong communication, organizational, and data management skills.

Work arrangement
No