Administrative Assistant

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Administrative Assistant Job DescriptionJob Details
Job Title: Administrative Assistant
Location: Eastwood, Quezon City - office-based
Employment Type: Full-time, permanent
Role Summary
The Administrative Assistant provides reliable day-to-day administrative support to help ensure smooth, efficient, and well-organised office operations. This role supports teams and management through calendar management, correspondence, documentation, record keeping, coordination, and general office administration.
The position involves high-volume and often repetitive administrative tasks, requiring accuracy, consistency, strong attention to detail, and the ability to work efficiently while maintaining a high standard of professionalism.
As a key point of contact for internal and external stakeholders, the Administrative Assistant contributes to a responsive, organised, and service-focused work environment.
Key ResponsibilitiesOffice and Administrative Support
Manage calendars, schedule meetings, and coordinate appointments for teams and management
Prepare, edit, format, and maintain documents, reports, presentations, correspondence, and internal materials
Organise and maintain physical and digital filing systems to ensure information is accessible, accurate, and up to date
Handle general office administration and support day-to-day operational requirements
Communication and Coordination
Serve as a professional first point of contact for internal and external inquiries
Coordinate office meetings, event logistics, travel arrangements, and related administrative requirements
Liaise between departments to support timely communication and a smooth flow of information
Draft and respond to routine emails and correspondence in a clear, professional, and timely manner
Data, CRM, and Record Management
Maintain accurate records, databases, contact lists, and administrative trackers
Assist with data entry, reporting, document control, and basic bookkeeping tasks as required
Use Zoho CRM to update customer or stakeholder records, manage contact information, track activities, and support CRM-related administrative workflows
Support compliance with organisational policies, procedures, confidentiality standards, and record-keeping requirements
Operational Support
Order, monitor, and manage office supplies, equipment, and related resources
Support onboarding and administrative processes for new employees
Assist with ad hoc projects, process improvements, and operational tasks as assigned
Help maintain a clean, organised, and professional office environment
Skills and Experience
Proven experience as an Administrative Assistant, Office Assistant, Coordinator, or similar role
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Working knowledge of Zoho CRM is highly desirable
Strong organisational, time-management, multitasking, and prioritisation skills
Excellent written and verbal communication skills
High attention to detail and ability to maintain accuracy in repetitive or high-volume tasks
Ability to handle confidential information with professionalism and discretion
Basic understanding of data entry, reporting, filing systems, and office procedures
Personal Attributes
Professional, approachable, reliable, and service-oriented
Proactive and able to work independently while collaborating effectively with a team
Flexible and adaptable in a fast-paced environment
Strong problem-solving skills with ability to manage competing priorities
Detail-focused and comfortable handling routine administrative work
Positive attitude and willingness to support different departments
Work Environment
This is a full-time, office-based role located in Eastwood, Quezon City. The successful candidate will work closely with management and team members to support day-to-day office operations and contribute to a professional and efficient workplace.
About the Role
This role is suited to a dependable and detail-oriented Administrative Assistant who can support business operations through organised administrative work, clear communication, accurate record keeping, and a proactive approach to office support.
Join the A-Team and experience the A-Life!