Document Controller

Job Description – Document Controller
Job Description:
The Document Controller is responsible for the project documentation control and administration tasks specifically assigned to them. This includes preparation and checking of documents ready for issue, usage of the Project Administration database, expediting internal and external parties. Activities are to be undertaken in accordance with the Jord ISO system.
Duties and Responsibilities:
Coordinate all activities related to the Document Control procedure
Set-up project databases and file contractual documents as advised by Project Manager
Ensure timely creation of MDL after Project Kick-off meeting (CMDL, CDD, VCDL and VDD)
Notify project team upon creation of MDL and contract documents upload to job repository
Obtain approval from Project Manager on documents for submission
Ensure the timely submission and transfer of project documents to relevant parties, i.e., project team, customer and vendors
Maintain, track and log documents through respective project databases
Expedite external and internal parties on a weekly basis and inform Project Managers on outstanding documents
Generate the various document control reports as required
Makes sure that controlled copies of latest approved documents and drawings are given to the project team and vendors as directed by the Project Manager
Maintain good relations with external and internal parties
Complete MDR at the end of the project
Seek continuous improvement in methods, practices and quality
Adhere to all Jord company policies and IMS requirements
Skills and Experience:
Knowledge in use of spreadsheets, database, word processing and selected job specific software including Lotus Notes, SharePoint and Documentum
Tertiary diploma or degree from a technical course
At least 2 to 4 years’ related work experience in office work, documentation and control
Ability to keep clear and accurate records and reports
Ability to use computer and input data and retrieve records and information
Ability to organize work load and to manage a filing methods and management techniques
Good interpersonal, communication and customer service skills to liaise with both internal and external stakeholders
Self-motivated with the ability to work within a team
Pro-active and capable of working under occasional pressure

Employment type
Full Time

Work arrangement
No