Administration Assistant

ABOUT GREYSTAR
Greystar is a leading, fully integrated global real estate platform offering expertise in property management, investment management, development, and construction services in institutional-quality rental housing. Headquartered in Charleston, South Carolina, Greystar manages and operates over $350 billion of real estate in more than 260 markets globally with offices throughout North America, Europe, South America, and the Asia-Pacific region. Greystar is the largest operator of apartments in the United States, managing over one million units/beds globally. Across its platforms, Greystar has nearly $79 billion of assets under management, including over $34 billion of development assets and over $36.5 billion of regulatory assets under management. Greystar was founded by Bob Faith in 1993 to become a provider of world-class service in the rental residential real estate business. To learn more, visit www.greystar.com.
JOB DESCRIPTION SUMMARY
Administrative Assistant provides comprehensive administrative support to the Greystar team in the UK, ensuring the efficient and smooth operation of daily activities. This role is crucial in maintaining a well-organized office environment and supporting various departments.
JOB DESCRIPTION
Key Role Responsibilities
Perform general administrative duties, including managing correspondence, filing, and maintaining office supplies.
Schedule and coordinate meetings, appointments, and travel arrangements for team members.
Prepare and edit documents, presentations, and reports using various software applications
Assist with data entry and maintain accurate records and databases.
Handle incoming calls and emails, directing inquiries to the appropriate personnel.
Process invoices, expense reports, and other financial documentation as required.
Support HR functions such as onboarding new employees and maintaining personnel records.
Liaise with internal and external stakeholders, ensuring effective communication.
Organize and maintain a tidy and professional office environment.
Undertake ad-hoc administrative projects and tasks as assigned by management.
About You
Proven experience as an administrative assistant or in a similar administrative role, preferably within a corporate environment.
Excellent written and verbal communication skills with a strong command of English grammar and spelling.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Strong organizational and time management skills with the ability to prioritize tasks effectively.
High level of attention to detail and accuracy.
Ability to work independently and as part of a team.
Proactive and adaptable with a positive and professional attitude.
Discretion and confidentiality when handling sensitive information
Experience with office equipment (printers, scanners, etc.).
Right to work in the UK.
Important Notice: Greystar will never request your banking details or other sensitive personal information during the interview process. Greystar does not conduct any interviews via text or messaging, and all communication will come from official Greystar email addresses (@greystar.com). If you receive suspicious requests, please report them immediately to AskHR@greystar.com.