Office Administrator

SNA International is a professional services firm supporting federal, state, and local government clients in forensics, biometrics, and identity intelligence. We are headquartered in Alexandria, Virginia, and our headquarters staff is small enough that everyone here matters.
The Role
This is the person who keeps our office running and supports day-to-day operations. You will be the first face visitors see, the person who knows where things are, and the one who ensures the office's recurring work gets done on time without anyone having to ask.
The work is varied. Some weeks are steady. Others revolve around a conference shipping deadline or a month-end close. We are looking for someone organized and dependable who is comfortable following up with people until they respond, working semi-independently, and has a strong attention to detail.
What You Will Do
Run the front office. Mail, deliveries, supplies, visitors, conference rooms, and answers the main phone line during business hours.
Coordinate with our building and service vendors, including facilities, security, IT, and scheduled onsite services.
Support our finance cycle. Collect outstanding credit card receipts, prepare weekly reports, and ensure invoices and banking documents are routed to our accounting team.
Keep corporate records current, including vendor accounts, insurance certificates and renewal dates, and electronic signature files.
Handle conference and event logistics, including sourcing materials, shipping, and setup.
Support the President with calendar, travel, correspondence, and following up on open items.
Coordinate employee equipment with our IT provider, and help with job postings, employee cards, and other HR logistics.
What We Are Looking For
Two or more years in an office, administrative, or front desk role
Strong organization and follow-through, especially on recurring deadlines
Comfortable with Microsoft Office and quick to pick up new systems
Clear, careful writing and communications. You proofread before you send.
Good judgment with confidential company and employee information
Able to work onsite in Alexandria
Helpful, Not Required
Experience working within a small business
Experience working in a government contracting environment
Exposure to expense or accounts payable systems such as Concur, BILL, or Deltek
Experience coordinating trade show and conference logistics
To Apply:
Please submit your resume
SNA International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.