Data & Reporting Specialist

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Job Category:Academic Staff
Employment Type:Regular
Job Profile:Facilities Planner
Job Summary:
The Data & Reporting Specialist role is in the Division of Facilities Planning & Management (FP&M), Department of Capital Planning & Design, in the operational area of Office of Space Management at the University of Wisconsin-Madison.
The Space Management Office collects and maintains university space and utilization information, and works with schools, colleges, and divisions to identify and plan for short- and long-term space needs. The Data & Reporting Specialist will collect and update space information through building walks, surveys, and project documentation. This work is critical to maintaining and improving space and facility data for campus reporting and planning.
An ideal candidate will have knowledge or experience with the following:
Space data collection and updates – Work with schools, colleges, divisions, and departments to collect and update organizational space assignments, use and subuse, functions, staff occupancy, and related information. This includes coordinating and executing building walk throughs, online surveys, and ad hoc updates reported to our office. Attention to detail, communication skills, and customer service are important for this work.
Space and facility data reporting – Contribute to ad hoc report requests from internal and external stakeholders. Contribute to and/or lead standard report development and reviews. Support role in creating ad hoc reports tailored to specific, dynamic business needs. The ability to quickly and efficiently gather, analyze, and present data on short notice. Experience with tools and methodologies that support flexible and responsive ad hoc reporting.
Work ethic and willingness to learn – We are looking for motivated individuals who will dig in and do high quality work on schedule. We expect staff to approach their work with a learning mindset and apply the job experience to their work.
Proven experience with supporting in the production and preparation of complex annual reports and data. Familiarity with creating reports that comply with industry standards and regulatory requirements.
Ongoing/Renewable,
Full-Time 100% FTE
Hours generally scheduled 7:45AM to 4:30PM Monday through Friday.
Additional Information
This position may require occasional travel outside of Madison, Dane County, or the State of Wisconsin to UW-Madison facilities and/or other institutions.
Key Job Responsibilities:
Reviews, evaluates, approves, and provides recommendations for facility improvements, space assignments, and proposals utilizing best practices and established policies and procedures
Schedules logistics and secures resources and information to identify, assign, and acquire space for institutional use
Reviews space requests and models test fits and facility options for massing, scale, and impact to university facilities per the Campus Master Plan
Analyzes, audits, and updates facility records
Investigates options for potential future development based on unit facility master plans and the overall Campus Master Plan
Lead for producing (creating, reviewing and distributing) standard and custom reports of facility and space data for UW-Madison, UW System, benchmarking studies, and others as requested
Department:
Division of Facilities Planning & Management (FP&M), Capital Planning & Design; Office of Space Management
The Division of Facilities Planning & Management (FP&M) is a full-spectrum service organization that builds, maintains, and operates the physical environment of UW-Madison in the university's education, research, and outreach activities.
Compensation:
$57,000 annual minimum
The minimum rate for this position is $57,000, but is negotiable based on experience and qualifications.
This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund.
For a summary of benefits, please see below for more information: Academic staff Benefits summary
Required Qualifications:
Driver’s license that is Required - Valid and Meets UW Risk Management Standards
Minimum 2 years' professional work experience
Working knowledge of Microsoft Excel
Excellent organizational skills and attention to detail
Ability to handle sensitive information
Preferred Qualifications:
Bachelor's degree in data management, space planning, or related field
5 years’ professional work experience
Professional work experience in data management, analysis, space planning, or related field
Knowledge of the higher education Facilities Inventory Classification Manual (FICM)
Experience with data reporting and/or visualization tools (e.g., Crystal Reports, Tableau, BIRT)
Effective oral and written communication techniques
Ability to organize, evaluate, and present information effectively.
Knowledge of administrative structure and functional requirements of facilities in higher education
Skill and commitment to provide quality customer service.
Education:
Bachelor’s Degree, Required; focus in data management, space planning, or related field is preferred.
How to Apply:
To begin the application process, click the "Apply" button.
Please note, there is only one attachment field. You must upload all of your documents in the attachment field, either as one combined document, or separate documents.
We are eager to learn more about how your experience may align with this position.
The following is required for your application to be considered complete:
A cover letter describing how your experience relates to the listed required and preferred job qualifications.
A resume detailing your educational and professional background.
The search committee will review all application materials after the posted deadline.
We will notify selected applicants to participate further in the selection process directly. References will be requested of final candidates. All applicants will be notified after the search is complete and a candidate has been selected.
This position has been identified as a position of trust with access to vulnerable populations. The selected candidate will be required