Program Administrator, Bilingual

The Program Administrator, Bilingual (PA) is an essential part of this 12-person staff and 40+ student academically based clinical program at Harvard Law School. Visit our website to learn more about the Bureau’s work and mission. The PA performs a wide range of financial responsibilities and carries out administrative, supervisory, and support duties while upholding the Harvard Legal Aid Bureau’s tradition of student governance in the daily operations of the program. The position reports to the Administrative Director and serves as the faculty assistant to the Faculty Directors.
As Program Administrator, Bilingual you will:
Manage specific financial functions including the faculty allowance funds for Bureau-related courses, the litigation funds, and the Bureau’s IOLTA client-trust accounts; oversee monetary reimbursements to staff and students as well as the purchasing of office supplies; run regular financial reports to ensure accuracy and budgetary adherence and contribute to budget preparation and the closing of the fiscal year
Support the classroom and clinical teaching including items such as assembling and producing class readers and training materials, managing Canvas pages for specific courses, arranging logistics for guest speakers, and additional academic and community outreach responsibilities
Manage the Bureau’s translation and interpretation program
Help administer the intern program including hiring and supervision of interns and coordinating workflow for projects, and managing time approvals
Compile data from multiple sources and prepare reports and statistics
Manage and organize internal communication systems as well as electronic and physical filing system, including ensuring proper documentation and troubleshooting the case management program (LegalServer)
Identify and resolve problems relating to equipment and physical facilities and submit service requests to appropriate staff within the university or outside vendors
Basic Qualifications
Bachelor’s degree or equivalent experience. Minimum 2 years’ experience in administration, including project or program management. Advanced professional fluency in Spanish (reading, writing, speaking).
Additional Qualifications and Skills
We are looking for people who have:
Professional fluency in Portuguese, Haitian Creole or other languages commonly spoken in HLAB’s client communities is helpful
Ability to work independently, take initiative, and make decisions on day-to-day priorities; attention to detail and follow-through
Excel and related database skills; ability to quickly learn additional computer applications
Flexibility and ability to manage multiple assignments from several sources, to prioritize while involved in simultaneous tasks under deadlines, stay calm under pressure and deal with frequent changes is essential
Strong interpersonal, communication and customer service skills; ability to work with a diverse, multi-cultural population of clients, students and staff
Previous experience with accounting and budgets an asset

Employment type
Full-time

Work arrangement
Hybrid