Production Assistant

ABOUT SOTHEBY'S
Established in 1744, Sotheby’s promotes access and ownership of exceptional art and luxury objects through auctions, private sales and retail. Our deep expertise across 70 selling categories is supported by a leading technology platform and a global network of specialists spanning 40 countries. Selling categories include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits and Design, as well as collectible cars and real estate through RM Sotheby’s and Concierge. Sotheby’s Financial Services is a leading art lender and provides capital solutions for collectors around the world, having originated more than $12 billion in loans since its inception. Sotheby’s new global headquarters is now open at the iconic Breuer building at 945 Madison Avenue in New York City.
Position Summary
The Production Assistant supports the creation, review, and delivery of valuation reports by ensuring data is accurate, complete, and consistent with departmental standards. Working closely with Account Managers, Administrators, and Specialists, this role is responsible for entering and validating valuation data, maintaining document quality, and supporting the production process from initial compilation through final delivery. The Production Assistant serves as a key technical and quality-control resource, helping to ensure valuation reports are produced efficiently, accurately, and within established deadlines.
Responsibilities
Manage the preparation, organization, and production of valuation reports, ensuring accuracy, consistency, and compliance with departmental standards.
Review, validate, and maintain valuation data received from specialists, clients, and internal systems, ensuring data integrity throughout the production process.
Serve as a technical resource to Account Managers, Administrators, and Specialists on production workflows, reporting tools, and document standards.
Administer and support valuation systems, databases, templates, and digital workflows, ensuring information is current, accurate, and properly maintained.
Assist with the implementation, testing, and adoption of new technologies, production tools, and AI-enabled solutions designed to improve efficiency, accuracy, and scalability.
Ensure data and formatting is consistent with multiple department styles and the documents are error free. Monitor and maintain data quality across systems, researching and resolving discrepancies while ensuring compliance with departmental standards.
Identify opportunities to streamline workflows through automation, process improvements, and enhanced use of technology.
Collaborate with specialists and valuation staff to resolve data, reporting, and documentation issues in a timely manner.
Generate reports, dashboards, and production metrics to support operational decision-making and workflow management.
Support system enhancements, software upgrades, testing, and technology-driven process improvements, while serving as a training resource to colleagues on production systems, workflows, and best practices.
Undertake special projects and other duties as assigned by the Head of Production
Qualifications
Strong typing skills
1-2 years data entry experience preferred
Proficiency in Excel, ability to manipulate data with knowledge and understanding of text functions and v-lookup
Familiarity with AI and AI enabled products a plus
Computer literate (Microsoft Office), with strong technical problem solving skills and the ability to learn new systems and enhancements to existing systems
Ability to work well under pressure and meet strict deadlines
Ability to work as a team player yet be self-directed to work independently
Detail oriented, accurate, discreet, dependable and resourceful
Strong oral and written communication skills to be able to communicate across different areas of the business
Positive attitude and strong work ethic
Ability to maintain focus and concentration while performing highly detailed and sometimes repetitive activities
Interest and understanding of fine art and furniture and decorative arts a plus
The proposed base salary for this position ranges from $48,000 - $52,000. In addition to base salary successful candidates are eligible to receive a discretionary bonus, as well as a competitive benefits package. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered.
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