Project Coordinator V

We anticipate the application window for this opening will close on - 6 Oct 2026
Careers that change lives start here. Medtronic is a global leader in healthcare technology with a Mission to alleviate pain, restore health, and extend life. Our 95,000 employees work across more than 150 countries to put patients first — developing innovative medical technologies that improve the lives of 72+ million patients each year. Your unique talents will help shape the future of healthcare while building a career grounded in purpose, growth, and impact.
A Day in the LifeThis position will be a key member of Medtronic’s Global Operations Quality (GO&SC) business based out of our Mounds View, MN facility. This role provides executive administrative support to our Global Quality Operations President and Leadership Team, helping ensure proactive coordination of calendars, meetings, communications, travel, and operational priorities. The position serves as a trusted partner to leadership, supporting confidential business activities, facilitating follow-through on key action items, and helping maintain strong execution across the team.
This role will work closely with internal stakeholders to facilitate leadership meetings, manage documentation and reporting needs, coordinate special events, support local facility needs, and partner with the leadership team on special projects as needed.
At Medtronic, we bring bold ideas forward with speed and decisiveness to put patients first in everything we do. In-person exchanges are invaluable to our work. We’re working a minimum of 4 days a week onsite as part of our commitment to fostering a culture of professional growth and cross-functional collaboration as we work together to engineer the extraordinary. It will be critical for the selected talent to be on-site with the Vice President at the Mounds View, MN facility. Travel may be required 3 to 4 times per year, approximately 10 to 12 days annually
Responsibilities may include the following and other duties may be assigned:
Proactively manage complex calendars, meeting coordination, and scheduling priorities
Coordinate leadership meetings, business reviews, team meetings, large organizational meetings across global teams, and cross-functional discussions, including agendas, materials, notes, room logistics, visitor needs, and follow-up
Track action items, decisions, deadlines, and priorities to support leadership accountability and execution
Draft, edit, and route correspondence, meeting communications, and internal updates as needed
Coordinate domestic and complex international travel, expenses, and related logistics
Support confidential and sensitive business matters with discretion and sound judgment
Partner with leadership team and administrative colleagues including Suite C level to support consistent execution and communication flow
Assist with special projects, team events, local facility needs, and other leadership support as assigned
Partner with key departments for Leadership Team support, HR, Communications, IT & Media Team
Monitor project, program, and system status to ensure alignment with established objectives, timelines, and deliverables.
Track budgets, schedules, and key performance indicators, escalating risks and issues as needed.
Support the development, implementation, and administration of program and system procedures, guidelines, and processes.
Gather, compile, analyze, and maintain data for reports, presentations, and operational reviews.
Provide technical support for business programs and systems, including troubleshooting and user assistance. Develop and maintain program documentation, training materials, and user resources.
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Partner with cross-functional teams to improve operational effectiveness and support program execution.
Must Have: Minimum Requirements
To be considered for this role, please ensure the minimum requirements are evident in your applicant profile.
High School Diploma or GED and 10+ years of relevant experience OR Associate's Degree and 8+ years of relevant experience OR Bachelor's Degree and 6+ years of relevant experience.
Nice to Have:
Experience managing complex calendars, meetings, travel, expenses, and confidential information
Strong organizational, technical, communication, and influencing skills, both written and verbal, with the ability to work confidently across all levels of the organization and with external business contacts
Expert working knowledge of Microsoft Office, including Teams, PowerPoint, Word, Excel, and Outlook, with the ability to create meeting materials and follow up to ensure content is received on time
Proven experience supporting projects and managing multiple priorities in a dynamic environment, while handling interruptions professionally
Experience working with confidential and trusted information
Strong drive for results, responsiveness, self-initiative, and the ability to quickly learn and handle a wide range of projects, tasks, and issues in new and effective ways
Experience supporting projects, programs, business operations, or enterprise systems.
Experience preparing reports, analyzing data, and maintaining program documentation.
Experience tracking project timelines, budgets, and operational metrics.
Experience using business systems and Microsoft Office applications.
Experience supporting large-scale business programs or cross-functional initiatives.
Experience developing or delivering system and process training.
Experience with data extraction, data management, and reporting tools.
Experience creating and maintaining standard operating procedures and process documentation.
Advanced proficiency with Microsoft Excel and reporting tools.
For Baccalaureate degrees earned outside of the United States, a degree that satisfies the requirements of 8 C.F.R. § 214.2(h)(4)(iii)(A) is required.
Physical Job Requirements
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position.
The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role.
U.S. Work Authorization & Sponsorship
At Medtronic, we are committed to fostering an environment where employees can thrive and make a meaningful impact. In alignment with our enterprise-wide workforce planning approach, U.S. work authorization sponsorship (H-1B, TN, J, etc.) is offered exclusively for Principal-level roles and above, where specialized expertise aligns with long-term business needs. Roles below the Principal level require candidates to possess unrestricted U.S. work authorization at the time of hire and for the duration of employment.
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Apply only through official Medtronic channels. All legitimate Medtronic recruiting communications come from approved Medtronic platforms and official @medtronic.com email addresses.
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If you have any questions, concerns regarding the authenticity of a communication alleged to have been made by or on behalf of Medtronic, please contact us immediately at AskHR@medtronic.com.
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Benefits & Compensation
Medtronic offers a competitive Salary and flexible Benefits Package
A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compen