Fractional Executive Assistant (Remote)

Superstar maternity leave cover needed for our superstar fractional EA.
15-20 hours per week
Monday-Friday
Flexible hours between 8am and 6pm UK time.
Available to start by mid-October 2026 to allow for a handover with our current EA
you.
You’re a proven EA/PA (ideally 5-6 years of experience working with senior execs in a fast-paced environment) who thrives on the buzz of being the trusted partner to company leadership - driving a business forward. You’re seeking a remote role that gives more flexibility, while still having meaningful responsibility in a role where your efforts make a difference. temporary, part-time basis, starting around mid-October to allow for a handover with the current EA who is going on maternity leave.
Your role covers two areas of responsibilities:
Working with the CEO as an EA,
Working with the COO as an office manager, supporting the wider team with company ops requests
You're equally happy protecting the CEO’s time as you are helping a team member with a travel request, processing an invoice or organising a company event.
You have an instinctive ability to know what needs to be done next. You’re not phased by having to juggle multiple tasks - you’re able to prioritise and organise. You have a knack for identifying the most efficient way to get a job done. You naturally have a strong attention to detail, your reflex is to double-check key documents for mistakes. You’re comfortable with numbers (no need to be a mathematician) - and handy with a spreadsheet.
You’ve likely previously helped manage invoicing and collating expenses.
us.
Impatient is a catalyst for change within pharma. We connect those who believe that pharma has great untapped potential - and seek to help them through events and strategy consulting.
your responsibilities.
Inbox management: flag urgent emails and track incoming comms
Diary/Calendar management: gatekeeping time and scheduling all meetings/appointments
Organise domestic and international travel, including flights, lodging, and logistics
Personal Admin as needed
Internal event organisation - team day planning, organising, booking, and budgeting
Working strategically with our CEO to help optimise their time
Creating new processes and systems to help the CEO be as effective as can be
Tracking key actions that are in the CEO’s court, and arranging follow-up to ensure action
Finance Admin - covering expense, invoicing, maintaining internal records for submission to our accounting partners to process payroll
Managing team travel requests, including reviewing/approving requests and making bookings on behalf of colleagues where required.
Acting as an approachable first point of contact for day-to-day team queries, including larger meeting support and questions relating to internal processes, policies and IT.
about you.
You’re professional and discrete - you can be trusted with confidential information
You will be an excellent communicator and team player, you know how to interact with the team and other senior leaders
Someone with a genuine “can-do” attitude who is happy to get stuck in, regardless of whether a task is large or small.
You have exceptional attention to detail - you always proof important documents to ensure you’ve not made mistakes
You think of yourself as creative and a good problem solver. When you encounter a new issue you’re able to take a step back and find an efficient way to solve it
You’re dependable. You can be trusted to support critical business process.
Tools you’ll be comfortable with (or can learn quickly).
g-suite of products (gsheets, gmail, word)
Xero (invoicing)
Slack
Experience with an expenses management tool/system (we use Xero)

Work arrangement
Yes