Brokerage Coordinator

Job Title
Brokerage Coordinator
Job Description Summary
Responsible for providing administrative and office support to a department, service line, or local brokerage services department or specialized team. Most duties are administrative in nature with minimal focus on marketing/business development support. This individual must be a collaborative team player with a can-do mindset and will participate in regular business and team meetings. This multifaceted role requires someone with strong organizational and project management skills, and the ability to multi-task in a fast-paced environment.
Job Description
Responsibilities
Provide administrative and office support to a department, service line, or local brokerage services department or specialized team
Ensure that education, credentials and licensing of staff is current
Assist with all aspects of meetings and manage active calendars for a department, service line or local brokerage services department or specialized team
Maintain confidential department records and office files in accordance with internal company procedures
Assist in the creation and/or editing of presentation materials including flyers, leasing proposals, case studies, email blasts, invitations, etc.
Utilize standard marketing-approved templates and graphics while assisting in the creation of presentation materials, etc.
Proofread and correct spelling, grammatical, and layout errors
Coordinate and assist with collecting, aggregating, and preparing data
Update and maintain client database
Prepare expense reports, obtain receipts as needed, and reconcile all credit card charges
Answer and screen incoming telephone calls
Schedule and organize complex calendar activities such as meetings, agendas, luncheon arrangements, travel plans and department activities; work around scheduling conflicts and takes on responsibility for keeping manager(s) on schedule
Provide backup coverage for Office Concierge, when necessary
Code and submit invoices to accounting
Assist and support the Operations Team with special projects as required
Assist with updating eCommunity and/or electronic property listings
Update website content, social media, etc. on behalf of brokers
Anticipate manager(s) and business needs and undertake necessary actions to produce effective results on time
Requirements
Bachelor’s degree including some coursework in Business, Finance or Real Estate
1-3 years corporate business experience
Or any similar combination of education and experience
Proficiency with Microsoft Office Suite
Excellent phone and organization skills
Ability to set priorities, meet deadlines, and multitask
Strong writing, editing, and proofreading skills
Excellent verbal and written communication skills
Proven record of providing excellent customer service, both internal and external
Excellent interpersonal skills
Excellent attendance and punctuality
Professional appearance and decorum at all times
The qualified candidate will be detail oriented, able to handle multiple projects simultaneously, extremely professional, and customer service oriented
Expected workday from 8:30am - 5:30pm with 4 days in-office and 1 day remote.
Physical Requirements
Involves work of a general office nature; typically includes extended periods of sitting and/or operating a computer for up to 8 hours a day
May involve periods of standing, such as operating at a copier/fax/scanner
Regularly required to talk, hear, and use hands and fingers to write and type
Ability to speak clearly so others can understand you
Ability to read and understand information and ideas presented orally and in writing
Ability to communicate information and ideas in writing and orally so others will understand
Regularly required to utilize vision abilities, allowing reading of printed material, graphics, and computer displays
Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.
The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.
The company will not pay less than minimum wage for this role.
The compensation for the position is: $29.42 - $34.615384
Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.
In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email Accommodations@cushwake.com. Please refer to the job title and job location when you contact us.
INCO: “Cushman & Wakefield”