Veterinary Client Service Representative

Become a Veterinary Client Service Representative at Scout Veterinary Urgent Care
Scout Veterinary Urgent Care is looking for an experienced, compassionate Client Service Representative to join our team in Wheaton (1962 South Naperville Road, Wheaton, IL, 60189). If you're someone who stays calm under pressure, enjoys connecting with people, and believes kindness matters just as much as efficiency, we'd love to meet you.
Work Style & Culture Fit
As a Veterinary Client Service Representative (CSR) at Scout, you’ll be the first point of contact for pet families seeking urgent care. You’ll play a critical role in creating a welcoming, efficient, and empathetic experience—whether in person, over the phone, or online. Your work helps set the tone for the entire visit and ensures smooth coordination between clients and the clinical team.
Key Responsibilities
Greet clients and pets with warmth and professionalism
Manage check-in and check-out processes efficiently
Answer phones, schedule appointments, and respond to inquiries
Communicate clearly about wait times, services, and costs
Handle payments and maintain accurate financial records
Support digital record keeping and client communications
Collaborate with clinical staff to ensure seamless patient flow
Maintain a clean and organized front desk, lobby area, and exam rooms.
Qualifications
Required:
High school diploma or equivalent
2+ years experience in customer service, preferably in a veterinary or healthcare setting
Strong communication and multitasking skills
Comfort with fast-paced, emotionally sensitive environments
Basic computer proficiency and familiarity with scheduling systems
Preferred:
Experience in veterinary urgent care or emergency settings
Familiarity with veterinary software and digital platforms
Bilingual (Spanish/English) is a plus
Compensation & Benefits
We offer all the benefits you’ve come to expect – and then some.
$22 – $25/hour
Professional growth opportunities
CE: If it moves your medicine forward, we’re in!
Uniform support
401(k) with match after 90 days
Paid parental leave
Professional development support
Why Scout?
We care... a lot. Founded by 2 DVMs, we have an employee and team first philosophy. We are servant leaders who are always willing to put in the work to do what's right. We support our teams with structured onboarding, quarterly check-ins, and give the flexibility to all our clinicians to make the best decisions for patients and teams.
We’re building something meaningful—and we’re doing it together.
Whether you’re here to focus on your craft or help shape the future of our growing network—or both—you’ll find purpose, support, and possibility here.
We lean into innovation. In an age where AI is changing the landscape, we are embracing the future in ways that support the people needed to deliver care.
If you are wondering what it's like to work with a group that values your voice, your growth, and a patient-first approach, let's talk. We are building something truly unique and are excited to share our vision.