Project Coordinator / Accounts Payable Specialist (Remote)

Who You Are
You are a seasoned Project Coordinator who comes with strong financial acument and is highly detail oriented.
About The Role
We are seeking a Project Coordinator / Accounts Payable Specialist to provide administrative and financial support across multiple client-facing projects. This role helps ensure projects are executed efficiently from initiation through completion by coordinating project activities, maintaining documentation, processing subcontractor and vendor invoices, and supporting accurate project financial tracking.
The ideal candidate is highly organized, detail-oriented, and comfortable working with purchase orders, invoices, spreadsheets, project tracking tools, and cross-functional teams in a fast-paced, multi-project environment.
Other responsibilities include:
Review and update purchase orders in NetSuite and confirm alignment with project requirements
Process subcontractor and vendor invoices accurately and within established timelines
Confirm invoices include the correct purchase order number, coding, approvals, and supporting documentation
Match invoices to purchase orders and supporting records, research variances, and coordinate resolution
Communicate professionally with vendors regarding billing questions, documentation needs, and payment status
Maintain organized and audit-ready project financial records, invoice logs, and supporting documentation
Monitor project and program costs, identify discrepancies or emerging risks, and escalate concerns promptly
Coordinate with Operations Managers, Project Managers, Finance, and other internal stakeholders
Assist with subcontractor onboarding and ongoing documentation compliance
Support project reporting, dashboards, data validation, and general administrative workflows
Recommend and support process improvements for accounts payable and project coordination workflows
Complete ongoing security awareness training and comply with company policies to the requirements section
Identify and escalate security risks to the appropriate Executive Leadership Team member and actively contribute to remediation efforts
Other duties as assigned
Desired skills and experience:
Two to five years of experience in project coordination, project administration, accounts payable, or operations support