Laboratory Coordinator

Job Summary:
The Laboratory Coordinator (LC) provides administrative and operational support to faculty to enable effective teaching and research. The LC serves as the primary point of contact for administrative matters and coordinates day-to-day activities. Strong in-person presence required.
Job-Specific Responsibilities:
Manage calendars, travel, expenses, and daily administrative needs of up to 10 faculty members
Prepare correspondence, reports, and meeting materials
Serve as primary administrative support for faculty activities (e.g., events, visitors, purchasing)
Route faculty requests to proper functional partner, serving as their main point-of-contact to functional partners and shared service centers.
Provide support for faculty members directly related to their teaching and research portfolio
Provide support for events led by faculty
When applicable, act as team lead for a small group of Faculty Assistants through a player-coach model
Provide administrative support to all lab members
Assist with purchasing and vendor coordination
Support proposal preparation and grant documentation
Support lab members orientation and onboarding
May perform other related duties as assigned, including sharing responsibility for general administrative coverage such as reception and event support
Working Conditions:
May be expected to work on campus up to 4 days per week.
This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University's Policy on Employment Outside of Massachusetts. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.
Basic Qualifications:
· Minimum of five years of administrative or customer service experience.
Additional Qualifications and Skills:
Bachelor’s degree preferred.
Strong organizational and time management skills
Ability to manage multiple priorities with accuracy and attention to detail
Professional written and verbal communication skills
Discretion and sound judgment
Ability to work independently and escalate issues appropriately
Stakeholder coordination
Ability to directly support multiple faculty simultaneously with a customer-service orientation
Familiarity with higher education, research administration, or academic operations preferred
Ability to handle confidential information with discretion.
Ability to work across teams and with a variety of projects and constituencies.
Strong skills in Word, Excel and PowerPoint required. Experience with Canvas and Concur a plus.
Certificates and Licenses:
· Will require completion of internal financial, procurement, or research compliance training

Employment type
Full-time

Work arrangement
Hybrid