Administrative Coordinator

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Job Title:Administrative Coordinator
Department:Undergraduate Education | Frank W. Hale, Jr. Black Cultural Center
Provides administrative and operational support to the Frank W. Hale Jr, Black Cultural Center (HBCC) by assisting with routine office functions, scheduling activities, facility-related tasks, and basic program logistics. This role performs structured, task-based assignments under guidance, following established procedures to support the daily operations of the center.
The position contributes to maintaining an organized and efficient work environment by supporting reservation processes, documentation, communications, and general administrative workflows. It also assists with basic facility coordination, including monitoring spaces, reporting maintenance needs, and supporting event setup and readiness.
Working closely with professional staff, the role supports communication with students, visitors, and campus partners by responding to routine inquiries and helping coordinate information sharing. The position may also assist with onboarding and scheduling of student workers and provide support for purchasing and administrative processes by preparing required documentation.
This role is primarily focused on executing routine tasks and supporting ongoing operations rather than independently managing processes or making strategic decisions. Work is completed under defined guidelines, with direction and oversight provided for new or more complex tasks to ensure consistency, accuracy, and alignment with departmental practices.
Administrative & Organizational Support
Assist with maintaining space reservations, calendars, and scheduling systems
Support event logistics by preparing materials, coordinating basic setup needs, and assisting staff during events
Respond to routine inquiries and direct questions to appropriate staff members
Maintain and organize records, files, and administrative documentation
Assists with tours, visitor coordination, and general facility engagement activities
Assist with communication activities such as distributing information and updating internal materials
Support coordination of routine operational tasks across the center as directed
Assist with onboarding and scheduling of student workers under supervision
Provide support for hiring-related administrative tasks such as documentation and scheduling interviews
Follow established procedures to support administrative policies and operational practices
Assist with maintaining systems and processes under direction from leadership
Support communication with university departments and partners by relaying information and coordinating logistics
Provide support for purchasing and reimbursement processes by preparing and submitting required documentation
Assist with tracking basic budget-related information and maintaining records
Perform general administrative tasks to support daily operations
Building Operations Support
Assist with routine building operations and facility-related tasks
Support building access procedures, including opening and closing tasks as assigned
Submit and track maintenance requests following established processes
Perform routine checks of spaces for cleanliness and readiness and report issues to appropriate staff
Assist with maintaining operational standards and following facility procedures
Minimum Required Qualifications
Bachelor's degree or equivalent experience.
Strong written and verbal communication skills
Knowledge of Microsoft Office Programs (Word, Excel, PowerPoint, etc.)
Additional Information:
Please submit both a cover letter and a resume to be considered for this opportunity.
The Targeted Hiring Range for this position is $20.24 - $24.00. The actual salary paid to an individual will vary based on multiple factors, including but not limited to, education, years of experience, internal equity, etc.
Function: Business Operations and Planning
Subfunction: Business Operations
Band: Specialized
Level: 1
Location:Hale Hall (0085)
Position Type:Regular
Scheduled Hours:40
Shift:First Shift
Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.
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The university is an equal opportunity employer, including veterans and disability.