Assistant Operations Manager

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Make a difference in the community you live in! As a Community Builder—an employee with the City of Gainesville— you will have a direct hand in building and improving your community and making a visible impact on the lives of your neighbors. Working for local government is more than a job, it’s a chance to contribute to community success and to help enhance the Gainesville way of life.
Department:
GG_Public Works: Public Works Support Services
Salary Range Minimum:
$67,204.80
Salary Range Maximum:
$112,341.67
Closing Date:
Until Filled
Job Details:
This is responsible managerial, technical and administrative work of a complex and specialized nature requiring the planning and coordinating of resources assigned to the Public Works Operations Division. This work includes overseeing staff, systems and budgets required for the construction and maintenance of all or some roadway, stormwater/drainage, and right of way features. The work may also include oversight and administration of supply chain/ inventory/ materials management/ warehouse functions of the Public Works Department. Close coordination within Public Works and throughout the City is required, as is a thorough understanding of construction and maintenance practices and requirements.Positions allocated to this classification report to a designated supervisor and work under limited supervision. Work in this class is distinguished from other classes by its emphasis on management of staff, budget and contracts involved in roadway and stormwater construction, maintenance, warehouse and materials management.
Job Description:
SUMMARY
This is responsible managerial, technical and administrative work of a complex and specialized nature requiring the planning and coordinating of resources assigned to the Public Works Operations Division. This work includes overseeing staff, systems and budgets required for the construction and maintenance of all or some roadway, stormwater/drainage, and right of way features. The work may also include oversight and administration of supply chain/ inventory/ materials management/ warehouse functions of the Public Works Department. Close coordination within Public Works and throughout the City is required, as is a thorough understanding of construction and maintenance practices and requirements.
Positions allocated to this classification report to a designated supervisor and work under limited supervision. Work in this class is distinguished from other classes by its emphasis on management of staff, budget and contracts involved in roadway and stormwater construction, maintenance, warehouse and materials management.
EXAMPLES OF WORK *
*This section of the job description is not intended to be a comprehensive list of duties and responsibilities of the position. The omission of a specific job function does not absolve an employee from being required to perform additional tasks incidental to or inherent in the job. Performance of lower level duties may be required.
ESSENTIAL JOB FUNCTIONS
Depending on area(s) of assignment:
Administrative Operations:
Responsible for management of the Public Works Operations Division’s warehouse and materials management staff and activities.
Oversees or conducts the preparation and management of the division’s contractual agreements between the city and vendor agencies.
Manages and administers the division’s Progression-through-Training programs (PTTP). Coordinates with Supervisors to ensure that PTTP guidelines are adhered to and employees are progressed in a fair and timely manner. This shall include the initiation, tracking and follow-through of all Human Resources activities related to PTTP, and may also include significant involvement in any program changes.
Prepares cost estimates, specifications, requisitions and authorization of materials, equipment and supplies needed by the division.
Administers and coordinates the preparation and/or review of division job descriptions with Human Resources (HR), and initiates and assists with division staffing assessments or labor distribution with HR. Maintains and develops reports from the division’s management information systems (automated or manual), communicates trends, conditions and other findings which may impact budget, staffing and other resources of the division.
Conducts and reviews operational assessments for field crew scheduling; productivity and performance/production/efficacy measures to ensure optimization of resources. Participates in annual, semi-annual and quarterly budget reviews, assisting in the monitoring of expenditures and labor distribution; including the independent development of same as needed.
Field Operations:
Responsible for oversight and management of the Public Works Operations Division’s roadway and stormwater infrastructure staff and work activities; this includes developing or overseeing the development of weekly, monthly and or quarterly work plans.
Directs or conducts the preparation of cost estimates and time tables on maintenance and new construction projects; prepares specifications, authorizes requisition of materials and supplies needed for project completion.
Participates in and serves as the Operations division representative to plan review and plan development activities including but not limited to reviewing and providing comments at phase reviews, attending pre-construction meetings, attending close-out meetings, etc.
Compiles labor, equipment and material records submitted by supervisory staff to produce benchmarking, quarterly and Stormwater activity reports.
Is actively involved in field operations conducting routine reviews of on-going work including providing direction and guidance to field staff on method of work, staging, schedule and materials.
Oversees the construction and maintenance of designated facilities and grounds performed by city or contract staff preparing inspection or findings reports as needed.
Responds to citizen complaints and requests for maintenance and repair of City buildings, streets, grounds, and/or facilities.
General Duties Performed in Both Areas:
Plans and supervises work of assigned staff in a manner conducive to full performance and high morale.
Recommends selection, promotion, discharge, and other appropriate personnel actions.
Processes timesheets and maintains annual/sick leave records.
Conducts regular and periodic performance reviews of subordinates.
Coordinates the use of available equipment to obtain optimal usage, effective and efficient utilization of all staff.
Periodically checks work projects for compliance with specifications, work schedules, and safety precautions.
Prepares annual estimates of expenditures, maintains budgetary and inventory controls and makes recommendations to management.
Review and responds to correspondence from City employees, vendors and the general public.
Prepares reports and presentations in a timely manner.
Works with other division managerial staff to prepare the division’s project management plans.
Required to respond under emergency condition.
Participates in administration of labor agreements.
Studies areas needing improvement and makes recommendations concerning such.
Attends work on a continuous and regular basis.
NON-ESSENTIAL JOB FUNCTIONS
May act in the absence of supervisor.
Performs other related work as assigned.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. Below are the required education, experience, knowledge, skills and abilities to perform the essential functions.
EDUCATION AND EXPERIENCE
Bachelor degree from an accredited college or university in Engineering, Construction Management, Business Administration, Public Administration or a closely related field and a combined total of four(4) years of administrative operations or field operations maintenance experience to include at least one year of experience in the construction and maintenance of roadway or stormwater/drainage systems, and at least two(2) years of experience which involve supervisory or management level experience;
Or an Associate degree from an accredited college or university with course work in Engineering, Construction Management Business Administration, Public Administration or a closely related field and six (6) years of administrative operations or field operations maintenance experience at least one of which much be in the construction and maintenance of roadway or stormwater/drainage systems and at least, two (2) years of experience which involve supervisory or management level ex