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Primary Responsibilities
This role supports internal requesters and local affiliates by executing operational purchasing activities via Oracle iProcurement (I-Proc) for defined standard materials and services. The position ensures timely, cost-efficient and compliant execution of purchase requests within the agreed scope and service levels, including proactive communication with stakeholders.
Specific Responsibilities
At all times, complies with the SGS Code of Integrity and Professional Conduct.
Receives and validates purchase requests from internal requesters (e.g. via template or email) for standard materials and services in scope.
Creates and submits purchase orders in Oracle I-Procurement (I-Proc) based on approved requests, following defined catalog, supplier and cost-center rules.
Monitors open purchase orders, follows up on confirmations and delivery dates with suppliers and/or local contacts, and updates order status in I-Proc.
Identifies delays, missing confirmations or other issues in the supply process and initiates corrective actions in alignment with local stakeholders (e.g. alternative article, escalation, cancellation).
Provides proactive status updates to the original requester regarding order placement, expected delivery dates, delays and applied countermeasures.
Performs goods receipt posting in I-Proc / Oracle based on received and validated delivery notes, ensuring correct quantities, references and dates.
Ensures that scanned delivery notes and related supporting documents are correctly stored in the defined SharePoint structure and are easily retrievable.
Supports clarification of basic invoice discrepancies related to I-Proc orders in collaboration with local finance / AP and the requester.
Adheres to internal standards, policies and procedures and contributes to continuous improvement of the I-Proc purchasing process.
Bachelor’s degree required.
1-2 years data entry and/or accounting / billing / purchasing experience strongly preferred.
Strong computer skills, proficiency in Microsoft Office applications, including Outlook, Word, and Excel. and Oracle i-proc.
Good written and verbal communication skills in English (B2+).
Employment type
Full-time
Work arrangement
No
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