Project Coordinator

The Project Coordinator is a critical execution engine within the PMO, responsible for translating strategic project plans into daily operational reality. With 1-3 years of project experience and a mandatory engineering foundation, this role sits at the crossroads of technical delivery, stakeholder management, and process governance.
You will work alongside project managers and cross-functional engineering teams to drive on-time, on-budget delivery of complex projects while building the expertise to grow into a fully-fledged project manager. This role is designed for professionals who are detail-oriented yet commercially aware, technically fluent yet people-centric, and process-driven yet creative in problem-solving.
The core responsibilities for the job include the following:
Project Planning and Schedule Management:
Develop, maintain, and control detailed project schedules using MS Project, Primavera P6, or Smartsheet, covering scope, WBS, milestones, and critical path.
Support the creation and maintenance of project charters, scope statements, and project management plans in alignment with PMI/PMBOK standards.
Monitor schedule performance indicators (SPI, CPI) and proactively flag deviations; recommend corrective actions to the project manager.
Manage project baseline changes through formal change control processes, assessing the scope, cost, and schedule impact of change requests.
Engineering and Technical Coordination:
Serve as the liaison between engineering disciplines (mechanical, electrical, civil, or relevant domain) and the project manager, translating technical progress into project-level reporting.
Track technical deliverables, design approvals, and engineering milestones against the project plan; escalate risks proactively.
Coordinate reviews of technical documents, drawings, specifications, and inspection reports with internal and external stakeholders.
Support constructability reviews, technical risk assessments, and engineering change management processes.
Risk, Issue, and Quality Management:
Own and maintain the RAID Log (Risks, Assumptions, Issues, Dependencies), facilitating regular reviews and driving resolution ownership.
Conduct structured risk identification workshops; support quantitative and qualitative risk analysis using probability-impact matrices.
Monitor quality control checkpoints and ensure deliverables meet contractual, regulatory, and client specifications.
Prepare non-conformance reports (NCRs) and track corrective and preventive action (CAPA) closure.
Stakeholder Communication and Reporting:
Prepare and distribute stakeholder-ready project status reports, dashboards, and executive summaries on weekly and monthly cadences.
Facilitate project meetings, workshops, and technical reviews, including agendas, minutes, action tracking, and follow-ups.
Build and maintain strong working relationships with internal teams, vendors, contractors, and clients, including international accounts where applicable.
Translate complex technical and project information into clear, concise communication tailored to executive, technical, and client audiences.
Cost, Procurement, and Contract Coordination:
Support project cost tracking and budget variance analysis; maintain up-to-date cost reports and earned value data.
Coordinate with procurement and supply chain teams on vendor or subcontractor onboarding, PO issuance, and delivery tracking.
Assist in contract administration, including monitoring deliverable obligations, tracking milestones tied to payments, and flagging contractual risks.
Maintain procurement trackers and support invoice verification and approval workflows.
Agile, Hybrid, and Continuous Improvement:
Actively participate in Agile ceremonies where applicable, including sprint planning, stand-ups, retrospectives, and backlog grooming.
Contribute to process improvement initiatives by identifying inefficiencies, mapping current-state workflows, and proposing optimized future-state solutions.
Support lessons-learned sessions and ensure outputs are captured and incorporated into the PMO knowledge base.
Champion digital adoption of PM tools, automation, and AI-assisted workflows to improve team productivity.
Requirements:
Bachelor's or master's degree in engineering. Relevant disciplines include mechanical, electronics, electrical, mechatronics, or related fields.
1-3 years of hands-on experience in a project environment within a relevant industry.
1-3 years of project coordination or project management experience in a technical or engineering environment.
Demonstrated ability to independently manage project scope, schedules, risks, costs, action logs, and multi-stakeholder communication.
Proficiency in at least one project scheduling tool such as Jira, Smartsheet, or equivalent.
Strong command of the MS Office Suite, including advanced Excel (pivot tables, VLOOKUP, dashboards) and PowerPoint.
Nice to Have: PMI CAPM, PMP, PRINCE2 Foundation, or PMI-ACP certification.
Preferred:
Experience with Agile or Scrum frameworks alongside traditional waterfall or hybrid delivery models.
Familiarity with Earned Value Management (EVM) concepts and cost-schedule integration.

Skills
Jira, Scrum, Agile, PMP, Project Management, Tableau, PMI, PRINCE2

Experience
1-3 yrs