Vendor Contracts Coordinator

Job Summary
Under direct oversight, implement and maintain contract pricing for prime vendor and non-prime vendor accounts for branded products.
Job Description
Associate Analyst – Vendor ContractsAbout Medline: About Medline India:Medline India was setup in 2010 in Pune, primarily as an offshore Development Centre and to augment resources for Medline Industries LP headquartered in Chicago, USA. We are a 1500+ strong and growing team of technology, finance and business support professionals who support our businesses worldwide towards a mission to make healthcare run better. We are proud to be certified as a ‘Great Place to Work’ by the Great Place to Work Institute® (India) for the duration June 2025 – June 2026. We are an organization with a conducive work environment, ample opportunities to learn, contribute and grow with a highly empowered & engaged team. We encourage our people to share their best ideas and create new opportunities for our customers and ourselves to work together to solve today’s toughest healthcare challenges.About Medline Industries, LP:Established in 1966, Medline Industries LP is a renowned global healthcare organization boasting 56 years of consecutive sales growth, exceeding $21 billion in annual sales. With a workforce of over 36,000 professionals spread across the globe, we operate in more than 125 countries and territories. As the largest privately held manufacturer and distributor of medical supplies in the United States, Medline is uniquely positioned to offer comprehensive products, education, and support across the continuum of care. At present, Medline Industries, LP holds the esteemed position as the #1 market leader, delivering an extensive portfolio of over 550,000 medical products and clinical solutions. Our clientele includes hospitals, extended care facilities, surgery centers, physician offices, home care agencies, providers, and retailers. We're proud to be recognized by Forbes as one of America’s Best Large Employers and Best Employers for Women. Additionally, the Chicago Tribune has consistently named us a Top Workplace for the past 12 years.Job Description:This position is responsible for creating and maintaining the contracts between Vendor and Customer / Vendor and Medline. The vendor contract receives contract copies from the Vendor to set up a new contract or update an existing contract. Vendor Contract Associate Analyst’s role is to create the new contract and maintain the existing contract in the Medline system accurately which includes critical information such as the start and end date of the contract, Customer eligibility list, Item price list, etc. Vendor Contract Associate Analyst is responsible to audit and maintain existing contracts on a timely basis as per updates from Vendors.Key responsibilities:
Responsible for the accurate evaluation and interpretation of a high volume of contracts to ensure all necessary contracts are setup in SAP-Vistex.
Responsible for modification and renewal of contracts in SAP-Vistex.
Update and maintain the SAP-Vistex contract system as a result of amended contracts and reconcile huge contracts data from Vendors with Medline accurately to avoid chargebacks losses.
Working with vendors to obtain contract pricing and tier eligibility.
Working on multiple applications and Vendor portals for extracting and updating data in SAP-Vistex.
Monitor expiring contracts and make any necessary changes in SAP-Vistex as confirmed by the vendors
Perform audits and reports to ensure system accuracy after analyzing customer and vendor data.
Research and resolve contract-related queries submitted by sales representatives and other internal teams.
Collaboration and coordination with the Chargebacks team to resolve chargebacks discrepancies.
Performs ad hoc special project requests from sales, vendor relations, or division management.
Must Have
Graduate degree.
2–3 years of experience in reporting or contract processes, including reviewing, amending, and standardizing contracts.
Experience in processing details, understanding and prioritizing their importance, and drawing clear and concise conclusions.
Experience using time‑management skills such as prioritizing, organizing, tracking details, and meeting deadlines.
Experience providing customer service to internal and external stakeholders, meeting quality standards for services, and evaluating customer satisfaction.
Experience collaborating with internal and external resources to achieve departmental goals within established timelines.
Strong analytical skills.
Strong and polished English communication skills, both written and verbal.
Flexibility to manage work during periods of high request influx.
Ability to multitask as required.
Deadline‑driven and detail‑oriented.
Team player who is self‑driven and hardworking.
Proficiency in Excel (e.g., VLOOKUP, PivotTables, cell formatting, filtering, sorting, etc.).
Good to Have
MBA degree.
Prior experience in contracting/pricing, SAP Vistex, or Zendesk.
Educational background in pharmaceutical sciences (B. Pharm or M. Pharm).
About Medline India:
Medline India was setup in 2010 in Pune, primarily as an offshore Development centre and to augment resources for Medline Industries LP headquartered in Chicago, USA. We are a 1500+ strong and growing team of technology, finance & and business support professionals who support our businesses worldwide towards a mission to make healthcare run better. We are proud to be certified as a ‘Great Place to Work’ by the Great Place to Work Institute® (India) for the duration May 2023 – May 2024.
We are an organization with a conducive work environment, ample opportunities to learn, contribute and grow with a highly empowered & engaged team. We encourage our people to share their best ideas and create new opportunities for our customers and ourselves to work together to solve today’s toughest healthcare challenges.
About Medline Industries, LP:
Established in 1966, Medline Industries LP is a renowned global healthcare organization boasting 56 years of consecutive sales growth, exceeding $21 billion in annual sales. With a workforce of over 36,000 professionals spread across the globe, we operate in more than 125 countries and territories. As the largest privately held manufacturer and distributor of medical supplies in the United States, Medline is uniquely positioned to offer comprehensive products, education, and support across the continuum of care.
At present, Medline Industries, LP holds the esteemed position as the #1 market leader, delivering an extensive portfolio of over 550,000 medical products and clinical solutions. Our clientele includes hospitals, extended care facilities, surgery centres, physician offices, home care agencies, providers, and retailers. We are proud to be recognized by Forbes as one of America’s Best Large Employers and Best Employers for Women. Additionally, the Chicago Tribune has consistently named us a Top Workplace for the past 12 years.